Group Study Rooms

How to Reserve:

Use your usual campus login credentials to reserve a room: Active Directory, Business Systems, or Single Sign On. This is usually your UCSD email address (without “@ucsd.edu”) and password.

First-Time Users:

Users must verify their email address the first time they reserve a room in the system. You’ll get an email from UCSD or ucsd@evanceddibs.com with the subject line "Please confirm your email address." Follow the link to verify; then you will then get an email confirming your reservation. The confirmation emails are also the only way to cancel a reservation, even if you enter a phone number (optional) to receive a confirmation text. This is a one-time procedure. The system will only accept your official UCSD email address. If you’ve previously used and verified a different address, you will need to go through the process again with your UCSD address (i.e., myname@ucsd.edu).   

Reservations:

  • Are permitted for a maximum of three hours
  • May be made up to two weeks in advance

Confirmations:

Keep a copy of your confirmation email / text, so that you can prove your reservation if disputed by another user.  Without a confirmation email / text a room will be considered first come, first served.

Policies:

  • ELIGIBILITY: Reservations limited to currently-enrolled, regular UC San Diego students, faculty, & staff with UC San Diego email address. Extension students are ineligible. Anyone may use the rooms when not in use by others, but must vacate for users with valid reservations.
  • INTENDED GROUP USE: Rooms are intended for groups of 2+ users actively using the room). Single-user reservations aren’t valid. Priority given to groups, with or without reservations.
  • ARRIVING FOR A RESERVATION: Students with reservations must occupy the room within the first half-hour of the reservation period or the reservation is forfeited, and the room becomes available for others on a first come, first served basis for the remainder of the period.
  • USE WITHOUT RESERVATIONS: All rooms available on first come, first served basis when not reserved. Users without reservations must vacate room when requested by users with valid reservation.
  • CANCELLATION: To cancel a reservation, click "click here to cancel" from the email that confirmed your reservation.
  • PERSONAL PROPERTY: Users are responsible for personal property. Don't leave items unattended. The Library is not liable for loss/damage to personal property. Treat Library materials checked out to your account as personal belongings. You can be assessed overdue/replacement fees for lost/stolen materials.
  • NOISE: Maintain a moderate noise level that doesn't disturb those in adjoining rooms or outside the rooms. Rooms are not soundproof.
  • CLEAN UP AFTER YOURSELF: Leave the room in good condition for the next users, including erasing the whiteboard and disposing of trash.
  • EVENTS: Study rooms are intended for informal study and tutoring, not scheduled, advertised events.  Permission to use any Library space for formal events must be sought in advance.
  • LARGE GROUPS: The Geisel Large Adaptive Study Space (GLASS), Room 721, is appropriate for large groups and can accommodate 18 seated or 25 standing users.
  • OVERNIGHT RESERVATIONS: Accepted only for rooms in Geisel’s Overnight Study Commons during its open hours and Geisel Rooms 1040-1045 during 10th & Finals Weeks.
  • LIBRARY CLOSING: Vacate study rooms 30 minutes (Geisel) and 10 minutes (BLB) before building closing time.
  • PRIVACY: Study rooms are not intended to provide privacy. Library staff may enter rooms as needed for security, maintenance, or other reasons.
  • CHILDREN AND SERVICE ANIMALS: Do not leave children or animals alone in rooms at any time.

Violation of these or other applicable library policies may result in cancellation of reservations and temporary or permanent suspension of access to library study rooms.

Send questions, comments, and suggestions to TechLending@ucsd.edu.