May 1996 Minutes

   Minutes


           LAUC-SD Membership Meeting, May 6, 1996





Present: Leslie Abrams, Karen Cargille (chair), Lynda Claassen,


Ronnie Coates, Kathy Creely, Patricia Cruse, Sam Dunlap, Tami


Echavarria, Crystal Graham, Ruth Gustafson, Susan Jurist, Elliot


Kanter, Richard Lindemann, Anne Prussing, Beverly Renford, Becky


Ringler, Elizabeth Robinson (recorder), Reinhart Sonnenburg, Dawn


Talbot, Bradley Westbrook, Kathy Whitley, Vicki Williamson.





ANNOUNCEMENTS





1. The call for volunteers for the LAUC-SD Webmaster position


will be made after the elections as will similar for the Archives


Task Force to deal with LAUC-SD archives in room 506.





2. Gary Peete's response to the stipends issue was recently sent


to UCOP (a summation of chapter responses).





3. Joanne Euster and Richard Walter issued a letter on the


changes to how budget allocations will be dispersed to libraries.


A key issue is how much will be retained in a centralized block.


Karen will route the letter to LAUC-SD members.





4. LAUC Assembly is next week (May 14, 1996). Barbara Slater will


coordinate carpooling to Irvine.








BUSINESS





1. Local and Statewide Elections - Elliot presented current


volunteers for local offices. No further candidates were


nominated from the floor. The official slate for the local


election is:





Vice-Chair/Chair-Elect  -  Ginny Steel


Secretary/Treasurer  -  Cynthia Jahns, Kathy Whitley


Member-at-Large  -  Leslie Abrams, Duffy Tweedy


Delegate  -  Tami Echavarria, Ruth Gustafson


CAPA  -  Kathy Creely, Elliot Kanter, Barbara Slater, Dawn Talbot





Statewide candidate profiles were previously sent to the


membership over email. Elizabeth will conduct the election in the


stead of the Nominating Committee (ballots are due back to her


June 4).





2. LAUC-SD R&PD Research Grant Guidelines - Brad summarized the


latest revisions, noting appendices B and C on the LAUC property


policy and tips for writing proposals (respectively). Other


changes include new text on criteria taken from the statewide


guidelines and length of funding and extension. Susan Jurist


asked if research grants could be used for creative efforts. R&PD


will discuss this at its next meeting.





3. Substitute Librarians - Santa Cruz and Riverside have


substitute librarians on staff and have been trying to use the


Temporary Librarian guidelines in managing these positions but


have found them inadequate for their situations. The Committee on


Professional Governance drafted a proposal for the establishment


of a Substitute Librarian classification. Ruth pointed out that


the wording in the draft needed to be careful in excluding the


word "temporary" when discussing these positions ("short term" or


"substitute" instead) for clarity's sake. There was some


discussion on the lack of a specific MLS requirement for these


positions. The group approved the document with the wording


changes noted above.





4. LAUC Archives - Karen presented the final proposal. If there


is to be a digital archive (statewide or local), vital records


(organization charts, constitutions/bylaws, and the annual


summary report) should have a paper backup.





5. Statewide CDC Proposal on Access to Multicultural Materials -


Gary Peete will take the CDC proposal to the University


Librarians or Library Council meeting.





6. Distance Learning Task Force - Reinhart explained that the


task force has no recommendations yet. Part of its charge is to


determine what role LAUC has in the University's planning for


distance learning. Related to this, Ronnie noted there is a


multi-level networking task force in California that is concerned


with consolidating library services. UC librarians have


participated in these meetings.





7. Email Policy - Beverly noted that the policy is a codification


of the legal implications regarding email, that is that anything


on university email can be defined as a university record. Brad


noted that the UC Archivist Consul will make a suggestion that


the policy clarify that certain types of electronic documents are


also university records.





The next general membership meeting for LAUC-SD will be held fall


1996 (TBA) unless otherwise announced.