UC San Diego. Office of the Associate Vice-Chancellor for Student Affairs Records, 1970-1999 (RSS 3010)

Extent: 11.6 Linear feet (29 archives boxes)

The Associate Vice Chancellor for Student Affairs records document the functions and activities of the office, including administrative files; Recreation, IntraMural and Athletic Complex (RIMAC) planning and funding; and Registration Fee Committee materials.

The Office of the Associate Vice Chancellor for Student Affairs supports and directly supervises a number of initiatives and units within Student Affairs. Student Affairs at UC San Diego oversees student-centered departments and works to ensure student well-being and success. Currently, the AVC directly supervises: College Strategic Collaborations; EDI Strategic Collaborations; Student Affairs Monitoring Team; Assessment, Evaluation & Organization Development (AEOD); the Center for Student Accountability, Growth, and Education (SAGE); Residential Experience; and Student Affairs Case Management Services (SACM).

In the past, Student Affairs directly supervised the Registration Fee Committee (RFC); also known as the Registration Fee Advisory Committee (RFAC). By the late 1970s, the University of California had established a systemwide charter for the RFC, as a channel for student input regarding registration fee funds. The committee was charge with evaluating units funded by student registration-fees; making recommendations for budget allocations to the various units in compliance with existing policies and guidelines. The RFC at UC San Diego consisted of members from various areas on campus who were appointed each year, including student members. For most years, the Associate Vice Chancellor for Student Affairs also served on the committee.

The Associate Vice Chancellor for Student Affairs records document the functions and activities of the office, including administrative files; Recreation, IntraMural and Athletic Complex (RIMAC) planning and funding; and Registration Fee Committee materials. Of particular note are the Registration Fee Committee materials, documenting student fee programs and budgets on campus.


Scripps Institution of Oceanography. Office of the Director Records, SAC 1. Special Collections & Archives, UC San Diego.

Container List


Scope and Content of Series

Series 1) ADMINISTRATIVE FILES: Includes Student Affairs audit reports and follow-up audits, as well as materials on student concerns over UC San Diego cooperatives (co-ops). Arranged alphabetically.

Box 1 Folder 1-6
Student Affairs audit reports, 1976-1982

Includes correspondence and follow-up audits.

Box 1 Folder 7
UC San Diego cooperatives (co-ops), 1991-1992
Box 2 Folder 1-2
UC San Diego cooperatives (co-ops), 1992-1993


Scope and Content of Series

Series 2) RECREATION, INTRAMURAL AND ATHLETIC COMPLEX (RIMAC): Documenting the planning and funding of the sports complex. Includes architectural designs, budgets and financial summaries, committee and meeting materials, project planning documents, and reports. Arranged alphabetically.

Box 2 Folder 3
Academic Senate resolution, 1990
Box 2 Folder 4-6
Affirmative Action for RIMAC construction, 1992-1995

Architecture and design

Box 2 Folder 7
Architect selection, 1990
Box 2 Folder 8
Design Review Board, 1990-1992
Box 2 Folder 9
Design value engineering session and report, 1992
Box 3 Folder 1-2
Parkin Architects correspondence and design concepts, 1989-1992
Box 3 Folder 3
Parkin Architects - Fire Marshall, 1992
Box 3 Folder 4
Preliminary design planning - Accessibility and other considerations, 1991-1992
Box 3 Folder 5
Articles and newspaper clippings, 1989-1991

Budget and financials

Box 3 Folder 6
Breakdown of expenses, 1990-1993
Box 3 Folder 7
Budget summaries, 1991-1994
Box 3 Folder 8
Change request summary, 1993-1994
Box 3 Folder 9
Correspondence, 1989-1995
Box 3 Folder 10-11
Design development cost checks, 1991-1992

Includes materials submitted by Robert B. Campbell Professional Corporation and Campbell-Anderson & Associated, Inc.

Box 4 Folder 1
Financial Aid coverage of campus fee increases, 1990
Box 4 Folder 2
Financial statements, 1991-1999
Box 4 Folder 3
Fiscal projections, 1999
Box 4 Folder 4
Guidelines for student fee funded facilities, 1987
Box 4 Folder 5
Outline of the financial history of the RIMAC construction project, 1994
Box 4 Folder 6
Projection of costs, 1989-1993
Box 4 Folder 7
Recharges, 1991-1992
Box 4 Folder 8
Transfer of funds and debt services, 1990-1992
Box 4 Folder 9
UC Regents - Proposal and amendment to budget, 1991-1993

Committees and meetings

Box 4 Folder 10
Building Advisory Committee, 1992-1993
Box 4 Folder 11-12
Moran Construction Company project correspondence and meetings, 1992-1995
Box 4 Folder 13-15
Project meetings and summaries, 1992-1995
Box 5 Folder 1
RIMAC Grand Opening Committee, 1993-1995

Includes brochure and invitation for the Grand Opening, as well as information flyers for the building.

Box 5 Folder 2
RIMAC partnering meetings, 1993
Box 5 Folder 3
RIMAC Work Group and fact sheet, 1989-1990
Box 5 Folder 4-5
Construction claims, 1991-1996
Box 5 Folder 6
Construction logs, 1993
Box 5 Folder 7
Event planning, 1994-1996
Box 5 Folder 8-9
Facilities Design and Construction (FD&C) charges and overview of duties, 1991
Box 5 Folder 10-11
General correspondence, 1991-1995
Box 6 Folder 1
Graduate Student petition for Referendum to repeal RIMAC, ca. 1991
Box 6 Folder 2
Grievance on student fees and funding of RIMAC - James Field et al. vs. Regents, 1990-1993
Box 6 Folder 3
Peer review session, 1992
Box 6 Folder 4
Project completion date change orders, 1993-1995
Box 6 Folder 5
Project planning guide, 1991
Box 6 Folder 6
Project schedule, 1990-1993
Box 6 Folder 7
Recreation card fee history, 1994-1995

Reports and planning documents

Box 6 Folder 8-10
Construction documents for Recreation, IntraMural, Athletic Complex (RIMAC), Volume 2, undated

Volume 1 is not in the collection.

Box 7 Folder 1-2
Construction documents for Recreation, IntraMural, Athletic Complex (RIMAC), Volume 2, undated

Volume 1 is not in the collection.

Box 7 Folder 3-5
Construction plan addendums, 1992 November
Box 7 Folder 6-7
Environmental impact report, 1989-1992

Includes correspondence.

Box 8 Folder 1
Site selection and evaluation, UC San Diego Master Plan, 1990-1992

Includes site evaluation report (1992).

Box 8 Folder 2
Trauner Consulting Services, 1990-1991


Scope and Content of Series

Series 3) REGISTRATION FEE COMMITTEE: Document the development and implementation of the student fee programs. Each year, units funded by student fees would submit budget requests and supporting materials to the committee, which document their activities and funding overtime.

Arranged in three subseries: A) Administrative Files, B) Budget, and C) Reports.

A) Administrative Files: Includes appointment of members, correspondence, committee guidelines and charter, and meeting materials. Arranged alphabetically.

B) Budget: Documenting the usage of student fees across various programs and offices. Includes budget reports and recommendations, budget calls, program reviews and reports, outreach and publicity materials, and budget requests. Arranged alphabetically.

For additional budget materials, see audit reports in ADMINISTRATIVE FILES (series 1).

C) Reports: Arranged chronologically.

Administrative Files

Box 8 Folder 3-5
Appointment of committee members, 1971-1995

Includes general information about the establishment of the School of Medicine and correspondence regarding the appointment of committee member from the School of Medicine.

Box 8 Folder 6
Capital development, ca. 1971-1986
Box 8 Folder 7-9
Committee Chair's correspondence, 1979-1996

Includes dyad reports with related correspondence.

Box 9 Folder 1-4
Guidelines, charter, and committee charge, 1976-1995

Includes "History of the University Registration Fee" (1976), as well as revisions to the Policy and Procedure Manual revisions (PPM 10-7) regarding Registration Fee Committee membership.

Box 9 Folder 5-9
Meeting agendas, minutes, and notes, 1972-1979
Box 10 Folder 1-9
Meeting agendas, minutes, and notes, 1980-1987
Box 11 Folder 1-9
Meeting agendas, minutes, and notes, 1987-1996
Box 12 Folder 1-7
Orientation material, 1979-1985

Includes guidelines, operating budgets, history of the committee and various units, term definitions, and recommendations.

Box 13 Folder 1-9
Orientation material, 1986-1996

Includes guidelines, operating budgets, history of the committee and various units, term definitions, and recommendations.

Box 13 Folder 10
Organization charts, 1992-1994
Box 13 Folder 11
Proposal for payment of student positions on campus committees, 1975-1977
Box 13 Folder 12
Subcommittee on renumeration of student members, 1996
Box 13 Folder 13
University of California - Student fees, 1984-1989


Box 13 Folder 14-17
Budget analyst reports, 1980-1985
Box 14 Folder 1-7
Budget cycle, 1978-1986

Includes budget calls and program reviews.

Box 15 Folder 1-5
Budget cycle, 1985-1991

Includes budget calls and program reviews.

Box 16 Folder 1-3
Budget cycle, 1990-1992

Includes budget calls and program reviews.

Box 16 Folder 4
Fee increases and budget reductions, 1979-1980
Box 16 Folder 5-8
Operating budget and allocations, 1970-1988

Includes programing survey.

Box 16 Folder 9-16
Recommendations, 1979-1991

Includes charge letters.

Box 17 Folder 1-5
Recommendations, 1991-1996

Includes charge letters.

Box 17 Folder 6
Summaries of budget requests for approval, 1994-1997

Budget requests

Box 17 Folder 7
Admissions Office, 1982-1983
Box 17 Folder 8
Advisory Committee for Student Fee Program (ACSFP) - Student Research Program, 1977
Box 17 Folder 9
Athletic and Recreation Business Office, 1988-1993
Box 17 Folder 10-13
Campus recreation, 1978-1995

Includes "A final report on recreational athletics: Registration Fee Committee Intern Program."

Box 17 Folder 14
Career Planning and Placement, 1977-1982

Includes correspondence regarding restructuring unit.

Box 18 Folder 1
Career Planning and Placement, 1982-1985

Includes correspondence regarding restructuring unit.

Box 18 Folder 2
Career Services Center, 1985-1996
Box 18 Folder 3
Central Administration, 1987-1996
Box 18 Folder 4-10
College Deans, 1977-1985
Box 19 Folder 1-11
College Deans, 1985-1997
Box 20 Folder 1-2
Community Related Services Center, 1980-1984
Box 20 Folder 3
Commuter Student Services, 1989-1993
Box 20 Folder 4-5
Crafts Center, 1979-1993

Includes enrollment summary.

Box 20 Folder 6
Day Care Center, 1979-1986

Includes expansion proposal (1980-1981).

Box 20 Folder 7-8
Disabled Student Services (DSS), 1979-1996

Includes the Office for Students with Disabilities.

Box 21 Folder 1
Early Outreach Programs, 1980-1991

Includes report.

Box 21 Folder 2
Educational Opportunity Program (EOP), 1977-1985

Also called the Equal Opportunity Program. Includes the Office of Relations with Schools (ORS).

Box 21 Folder 3-5
Intercollegiate athletics, 1977-1994
Box 21 Folder 6-7
International Center, 1984-1993
Box 22 Folder 1
International Education Office, 1977-1984

Includes report.

Box 22 Folder 2
Judicial Affairs, 1984-1986
Box 22 Folder 3
Off-campus housing, 1977-1989
Box 22 Folder 4-6
Office of Academic Support and Instructional Services (OASIS), 1977-1991

Includes program evaluation reports #30 and #33, as well as research report #13 (1980).

Box 22 Folder 7-9
Office of Graduate Studies and Research (OGSR), 1977-1995

Includes "A review of the Office of Graduate Studies and Research Graduate Career Program" (1982).

Box 23 Folder 1
Physical Education (PE) Department, 1982-1985
Box 23 Folder 2-4
Psychological and Counseling Services, 1977-1995

Includes "A final report on counseling: Registration Fee Committee Intern Program" and intern report. Previously called Counseling and Psychological Services.

Box 23 Folder 5
Rape Prevention Education Program (RPEP), 1980-1995

Also see Student Legal Services.

Box 23 Folder 6
Registrar Office, 1982-1983
Box 23 Folder 7
Registration Fee Committee (RFC), 1980-1984
Box 23 Folder 8
Relations with Schools Office, 1982-1983
Box 23 Folder 9-12
Residence halls, 1977-1982

Includes reports.

Box 24 Folder 1-11
Residence halls, 1982-1993

Includes reports.

Box 25 Folder 1
Safety Awareness Program, 1987-1995
Box 25 Folder 2
Special Services Center (SSC), 1984-1992

Includes Judicial Affairs and Student Legal Services.

Box 25 Folder 3
Special Student Programs and Volunteer Services, 1989-1991
Box 25 Folder 4
Speech and Debate Team, 1985-1988

Also see University Events and Student Activities.

Box 25 Folder 5
Sports Facilities Office, 1988-1995

Includes Campus Recreation, Intercollegiate Athletics, and RIMAC.

Box 25 Folder 6-7
Student Affirmative Action Committee (SAAC), 1977-1995

Includes organizational chart (1980).

Box 25 Folder 8-9
Student Center, 1977-1991
Box 26 Folder 1
Student development cluster, 1994-1995

Includes summary of budget requests by Student Health Services (SHS), as well as Psychological and Counseling Services.

Box 26 Folder 2-6
Student Financial Services (SFS), 1977-1990

Includes intern reports and report titled "The longitudinal study of UC San Diego student aid and awarding patterns, 1979-80 to present - A protectional tool." Also includes brochures and handbook.

Box 26 Folder 7-8
Student Health Services (SHS), 1977-1982

Includes proposed voter pamphlet and report by Judith Ann Ryder titled "Student health Services at University of California."

Box 27 Folder 1-3
Student Health Services (SHS), 1981-1995
Box 27 Folder 4-5
Student Legal Services, 1980-1993

Includes report and Rape Prevention Education Program (RPEP) materials.

Box 27 Folder 6-7
Student organizations and government, 1977-1993

Includes Associated Students (AS).

Box 28 Folder 1
Student Outreach and Recruitment (SOAR), 1989-1990
Box 28 Folder 2
Student Policies and Judicial Affairs, 1994-1997

Includes Student Legal Services.

Box 28 Folder 3
Student Programs and Facilities (SPF), 1992-1997

Includes Student Organizations and Leadership Opportunities (SOLO).

Box 28 Folder 4
Undergraduate Affairs, 1981-1990

Includes report by Judith Edwin titled "Computer needs assessment - Undergraduate Affairs."

Box 28 Folder 5
University Center, 1989-1993
Box 28 Folder 6-8
University Events and Student Activities, 1977-1993

Includes reports and reorganization summary. Also includes Speech and Debate Team materials.

Box 28 Folder 9
Vice Chancellor of Student Affairs, 1977-1983


Box 28 Folder 10
UC response to management audit report, volume VI: Student fee related activities, ca. 1971-1973
Box 29 Folder 1-5
Intern Program reports, 1977-1986

Includes report from the College Dean's Offices.

Box 29 Folder 6
Annual reports for various units and offices, 1978-1979

Includes reports from the college Deans, OASIS, Educational Opportunity Program (EOP), Career Placement and Planning, Counseling and Psychological Services, International Center, Intercollegiate Athletics, Off-Campus Housing, Student Legal Services, Campus Recreation, Student Financial Aid Services, Student Center, University Events Office, and Office of Graduate Studies and Research (OGSR).

Box 29 Folder 7
A descriptive report for student development, 1979 February 8
Box 29 Folder 8
Academic Service and Student Services Task Group report, 1979 April-October

Review of the Registration Fee Committee recommendation that EOP and OASIS be transferred to Admissions and Registration.

Box 29 Folder 9
A working paper for the Registration Fee Committee, 1979 May 1
Box 29 Folder 10
Problems and prospects for the use and development of the university registration fee into the 1980s, 1979 July-August

Submitted to the Joint Planning Committee of the University of California by the State Council on Registration Fees.

Box 29 Folder 11-12
Student Affairs programs and services: Needs assessment and satisfaction inventory, 1996