Office of the Vice Chancellor for Student Affairs records, 1962-2004 (RSS 3000)

Conditions Governing Access: COLLECTION STORED OFF-SITE. ALLOW ONE WEEK FOR RETRIEVAL OF MATERIALS.

Extent: 76.2 Linear feet (4 archives boxes, and 75 records cartons)

Records of the Vice Chancellor, Student Affairs at the University of California, San Diego contain administrative files related to student life, student committees and activities, facilities, and campus student services.

The Office of the Vice Chancellor, Student Affairs works to assist and engage students from the time of recruitment, through their enrollment and academic careers, and finally through graduation and career advancement. Central to all of its efforts are the ideals of inclusivity, integrity, growth, and health. From its establishment in 1963, the office has aimed to support student success and create an innovative, collaborative community of faculty, staff, and students.

The position of Vice Chancellor, Student Affairs has undergone several name changes since its 1963 inception. The first UC San Diego Academic Master Plan, approved in principle by the University of California Regents on February 15, 1963, included the position of the Dean of Student Affairs. The Dean reported directly to the Chancellor and focused on increasing enrollment growth and residential facilities. In 1969, the name of the position changed to Vice Chancellor and Dean of Student Affairs, and in 1971 the name changed to Vice Chancellor, Student Affairs.

The Office of the Vice Chancellor, Student Affairs employs professional staff and student employees. The Office is responsible for student activities, including orientations, residential life, student organizations and government. They also oversee financial aid, student employment, and student conduct, discipline, and counseling. The Deans of Student Affairs at each of the colleges report to both their College Provost and the Vice Chancellor, Student Affairs.

In 2008, Vice Chancellor Penny Rue launched a Student Affairs Strategic Plan. Guided by this plan, Vice Chancellor Rue raised $18 million for the Student Affairs budget, initiating and supporting a variety of programs that promoted community, diversity, and student health and safety. Working with Alumni Affairs and the Office of Research Affairs, Rue helped to build the Institute on Building Communities for Social Justice Practice, the Campus Community Centers, and the Diversity Working Group. She also created a campaign to address student mental health, emergency, and distress services, and developed a Behavioral Threat Assessment Team.

Current events and social issues have played a significant role in the development of the Student Affairs office and its efforts. Notable among these events was the Compton Cookout, a February 2010 event in which several students hosted an off-campus party encouraging blackface, stereotypical outfits that mocked minorities, and ridicule of Black History Month. This event and the subsequent increase in racially motivated threats against minority students and historical criticism over the racial environment of UC San Diego led to massive protests, criticism regarding the administration's response, and the creation of the student-led "Real Pain, Real Action" campaign that called on the university to create effective campus change. What followed was a further push to create a safe place for minority students in a variety of ways. In 2011, the campus instituted the Diversity, Equity, and Inclusion (DEI) course requirement for all undergraduate students. The Black Resource Center was founded in 2013. The incident was a historical moment for UCSD and helped to shape student affairs and diversity initiatives from its occurrence into the present day.

Rue's strategic plan was updated by Vice Chancellor Juan C. González in 2014. Along with enhancing the Strategic Plan, he created the Office of Student Retention and Success, and developed new ways to increase enrollment and retention of underrepresented minority students. He started the Chancellor's Associated Scholars Program (CASP) in 2014 to specifically support California students and increased enrollment in the OASIS Summer Bridge program. Additionally, he aimed to address concerns regarding student basic needs, establishing the Triton Concern Line and supporting the creation of the Triton Food Pantry.

In early 2019, Vice Chancellor Alysson Satterlund gathered data to identify how well student needs were being met in a time of rapid change and expansion. The Office of the Vice Chancellor, Student Affairs then launched a new five-year Student Affairs Strategic Plan. The new plan is currently listed as having five main goals: student experience, student success, well-being, inclusion and equity, and partnership and community. The Office of Student Affairs began to set goals in order of priority in Fall 2019 and plans to implement various activities to reach these goals, including individual goal assessment plans, until 2025.

Since 1963, Deans of Student Affairs have included Theodore W. Forbes (1963-1966), George S. Murphy, Jr. (1966-1977), Lynn C. Naibert (Executive Dean, 1969-1970), and Willie Smith (1970-1971). Vice Chancellors of Student Affairs have included Howard F. Hunt (Interim, 1977-1978), Richard H. Armitage (1978-1981), Joseph W. Watson (1981-2007), Penny Rue (2007-2013), Alan Houston (Interim, 2013-2014), Juan C. González (2014-2017), Drew Calandrella (Interim, 2018), and Alysson Satterlund (2018-present).

Records of the Vice Chancellor, Student Affairs (1962-2004) at the University of California, San Diego contain administrative files related to student life, student committees and activities, facilities, and campus student services. The files also document early campus activities and publications, including the Trident Yearbook; the student newspapers The Indicator, Revelle Times, Sandscript, and The Triton Times; early religious activity on campus; lecture series; and public events programs.

The collection is arranged into five records groups according to when they were processed and one that contains publications from each of the accessions.

Accession processed in 1987 is arranged in one series: 1) SUBJECT FILES.

Accession processed in 2000 is arranged in two series: 2) CHRONOLOGICAL FILES and 3) SUBJECT FILES.

Accession processed in 2001 is arranged in one series: 4) SUBJECT FILES - ACADEMIC YEAR 1997-1998.

Accession processed in 2005 is arranged in one series: 5) SUBJECT FILES - ACADEMIC YEAR 1998-1999.

Accession processed in 2011 is arranged in five series: 6) SUBJECT FILES - ACADEMIC YEAR 1999-2000, 7) SUBJECT FILES - ACADEMIC YEAR 2000-2001, 9) SUBJECT FILES - ACADEMIC YEAR 2001-2002, 10) SUBJECT FILES - ACADEMIC YEAR 2002-2003, and 11) SUBJECT FILES - ACADEMIC YEAR 2003-2004.

Publications is arranged in one series: 12) CAMPUS PUBLICATIONS.

Container List

Accession processed in 1987

SUBJECT FILES

Scope and Contents of Series

Series 1) SUBJECT FILES: Documents student life and selected activities during the first decade of UCSD's history. Topics include student services, lecture series and public events programs, the origins of the first UCSD yearbook, the Trident; and religious activities on campus. Also include the constitution of the Associated Students of UCSD and the Associated Women Students of UCSD and files related to student newspapers The Indicator, Revelle Times, Sandscript, and The Triton Times. Arranged alphabetically by subject.

Associated Students of UCSD

Box 1 Folder 1
Administrative Laws Investigating Committee - Report to the ASUCSD Senate, 1965
Box 1 Folder 2
Constitution
Box 1 Folder 3
Associated Women Students - Constitution
Box 1 Folder 4
Berkeley Strike Committee - Miscellaneous, 1969

Bureau for Environmental Design

Box 1 Folder 5
Correspondence and memoranda, 1969-1970
Box 1 Folder 6
Lists and schedules
Box 1 Folder 7
Program Committee meeting agendas and minutes, 1970
Box 1 Folder 8
Publicity materials

Campuswide Coordinating Committee for Special Programming

Box 1 Folder 9
Minutes and roster, 1969
Box 1 Folder 10
Calendars of events, 1969-1970

Campuswide Lecture Committee

Box 1 Folder 11
Correspondence, 1969
Box 1 Folder 12
Schedule of speakers, 1968-1970
Box 1 Folder 13
Committee on Student Affairs - Miscellaneous, 1967
Box 1 Folder 14
Communications Board - Constitution and by-laws

Council of Student Services

Box 1 Folder 15
Meeting agendas and minutes, 1970-1971
Box 1 Folder 16
Memoranda, 1971

Counseling and Psychological Services

Box 1 Folder 17
Correspondence and memoranda, 1964-1965
Box 1 Folder 18
Miscellaneous counseling methodologies, 1962
Box 1 Folder 19
Miscellaneous, 1962-1965

Dining Facilities

Box 1 Folder 20
Correspondence and memoranda, 1966-1969
Box 1 Folder 21
Miscellaneous, 1966
Box 1 Folder 22
The Indicator, 1966-1967
Box 1 Folder 23
The New Wave, 1966
Box 1 Folder 24
Relations with Secondary Schools, 1962-1970
Box 1 Folder 25
Revelle Times
Box 1 Folder 26
Sandscript, 1965

Trident Yearbook

Box 1 Folder 27
By-Laws, 1965
Box 1 Folder 28
Correspondence and memoranda, 1964-1968
Box 1 Folder 29
Memoranda, 1968-1969
Box 1 Folder 30
Triton Times

University Religious Foundation

Box 1 Folder 31
Activity notices and registration forms, 1963-1966
Box 1 Folder 32-33
Correspondence and memoranda, 1962-1965
Box 1 Folder 34
Minutes and committee reports, 1965
Box 1 Folder 35
Miscellany
Box 1 Folder 36
Organizational materials, 1965
Box 1 Folder 37
Use of University Facilities - Correspondence and memoranda, 1965-1967

Accession processed in 2000

CHRONOLOGICAL FILES

Scope and Contents of Series

Series 2) CHRONOLOGICAL FILES: Contains the outgoing chronological correspondence (1985-1996) of Joseph Watson.

Box 2
1985 January-1989 September
Box 3 Folder 1-7
1989 October-1990 December
Box 3 Folder 8-23
1993 January-1996 December

SUBJECT FILES

Scope and Contents of Series

Series 3) SUBJECT FILES: Documents the administrative activities of the office, including campus-wide services and programs related to student recruitment and retention, diversity, personal and professional development, community service, and social responsibility. They include committee files, correspondence, news clippings, reports, studies, notes, and memos. Arranged alphabetically.

Box 4
Academic Affairs - Affordability Model Review Committee, 1994-1996
Box 5
Affordability Model Review Committee - California Student Aid Commission, 1994-1995

September - December.

Box 6
California Student Aid Commission - Demonstration Policy, 1972-1996
Box 7
Development Officer for Student Affairs - Greek Organizations, 1995-1996
Box 8
Hispanic Scholarship Council - Management Review Program, 1990, 1996-1997
Box 9
Management Review Program - Registration Fee Advisory Committee, 1990, 1994
Box 10
Registration Fee Advisory Committee - Sexual Harrassment, 1986-1995
Box 11
Sexual Harassment - Student Organizations, 1993-1996
Box 12
Student Policies and Judicial Affairs - University Relations, 1994-1996
Box 13
Universitywide Campus Community Task Force - Women's Resource Center, 1982-1983, 1992-1993

Accession processed in 2001

SUBJECT FILES - ACADEMIC YEAR 1997-1998

Scope and Contents of Series

Series 4) SUBJECT FILES - ACADEMIC YEAR 1997-1998: Includes committee files, correspondence, memos, news clippings, reports, and studies. Arranged alphabetically within the numeric filing system established by the office.

Box 14
100 Student Affairs - Administration, Action Items - Student Affairs General, 1997
Box 15
100 Student Affairs Committee on Technology - 215 Academic Enrichment Program, 1998
Box 16
215 Health Profession Programs - 230 Academic Services - Student Opportunity and Access Program (SOAP), 1998
Box 17
250 Student Development - Alcohol and Substance Abuse, Committee on - 280 Student Programs and Facilities - Celebration of Champions, 1998
Box 18
280 Student Programs and Facilities - Chancellor's 5K Run/Walk - 350 Academic Affairs, 1998
Box 19
350 Academic Affairs - UCSD Extension - Women's Center - 500 Chancellor - Budget Committee Presentations, 1998
Box 20
500 Chancellor - Center for Research in Educational Equity, Assessment, and Teaching Excellence (CREATE) - 550 Systemwide - Affirmative Action SP1/SP2, 1997-1998
Box 21
550 Systemwide - Affirmative Action SP1/SP2 - Proposition 209 - Student Academic Services Systemwide, 1998
Box 22
550 Systemwide - Student Academic Services - 600 Business and Finance - V. Wayne Kennedy, 1997-1998
Box 23
600 Office of the President - California Postsecondary Education Commission (CPEC) - 700 California Student Opportunity and Access Program (CAL-SOAP), 1997-1998

Accession processed in 2005

SUBJECT FILES - ACADEMIC YEAR 1998-1999

Scope and Contents of Series

Series 5) SUBJECT FILES - ACADEMIC YEAR 1998-1999: Arranged alphabetically within the numeric filing system established by the office.

Box 24
100 Student Affairs - Administration - Advisory CMTE on Admission Recruitment - 200 Central Administration -Sports Facilities/RIMAC, 1999
Box 25
210 Student Research and Information, Darlene Morell - 250 Student Safety Awareness Program, 1999
Box 26
270 Student Policies and Judicial Affairs - 310 Colleges - Warren College, 1999
Box 27
320 Council of Provosts - 440 Health Sciences and SOM, 1999
Box 28
450 Academic Senate - Administration Council - 550 Systemwide Financial Aid, 1999
Box 29
550 VCSA Systemwide - 700 EDFUND Travel, 1999

Accession processed in 2011

SUBJECT FILES - ACADEMIC YEAR 1999-2000

Scope and Contents of Series

Series 6) SUBJECT FILES - ACADEMIC YEAR 1999-2000: Includes a central index file which lists the corresponding numeric file codes for each topic. Arranged alphabetically within the numeric filing system established by the office.

Box 34
100 Student Affairs Administration - San Diego Student Urban League
Box 35
Medical School Preparation - 227 Student Info System, ISIS
Box 36
228 Student Financial Services - 276 Student Conduct and Discipline Policies
Box 37
280 Student Programs and Facilities, Tom Tucker - 304 UCSD Corporate Focus Group
Box 38
310 Colleges - Residential Dean Employment Guidelines
Box 39
350 Academic Affairs, Richard Attiyeh - 364.8 Staff Affirmative Action
Box 40
400 Development and University Relations, Win Cox - 507 Chancellor/Superintendents
Box 41
508 Council of Chancellors (COC) - Central Index File

SUBJECT FILES - ACADEMIC YEAR 2000-2001

Scope and Contents of Series

Series 7) SUBJECT FILES - ACADEMIC YEAR 2000-2001: Includes a central index file which lists the corresponding numeric file codes for each topic. Arranged alphabetically within the numeric filing system established by the office.

Box 42
A100 Annual Spring Meeting - 141 Workgroup on Student-Staff Relations
Box 43
142 Workgroup to Raise Academic Perfomance Retention/Graduation Rates - 203.1 IRRAC-Intercollegiate Recreational Athletic Advisory Committee
Box 44
203.2 CCAA-California Collegiate Athletic Association - 225 Student Outreach and Recruitment
Box 45
225.1 Work Groups - 240 Assistant Vice Chancellor for Student Life, Renee Barnet-Terry
Box 46
240.1 Campus Life Referendum (CLR) - 281 ASUCSD
Box 47
282 Commuter Student Services - 304.1 Business Majors
Box 48
305 Chancellor's 5K Run/Walk - 402 UCSD Alumni Association
Box 49
403 UCSD Board of Overseers - 511 Outreach K-12
Box 50
512 Campus Counsel - 560 Vice Chancellors Systemwide-Addresses
Box 51
561 Vice Chancellors Systemwide, January, February, March - 700 California Student Aid Commission
Box 52
700 California Student Aid Commission - Representative Assembly

SUBJECT FILES - ACADEMIC YEAR 2001-2002

Scope and Contents of Series

Series 9) SUBJECT FILES - ACADEMIC YEAR 2001-2002: Includes a central index file which lists the corresponding numeric file codes for each topic. Arranged alphabetically within the numeric filing system established by the office.

Box 53
A100 General - A100 Sports Facilities and Programs
Box 54
A100 Retreats/Workshops - A300 Scholarships Miscellaneous
Box 55
A300 UG Scholarship Council - A700 General
Box 56
A700 Office of Religious Affairs (ORA) - B200 Summer Session
Box 57
B300 General - B700 Student Services Facility
Box 58
B800 General - C100 VCSA Sept-Oct-Nov
Box 59
C100 VCSA Dec-Jan-Feb - C200 VP Business and Finance
Box 60
C200 VP Educational Outreach - D200 Travel Reimbursement

SUBJECT FILES - ACADEMIC YEAR 2002-2003

Scope and Contents of Series

Series 10) SUBJECT FILES - ACADEMIC YEAR 2002-2003: Includes a central index file which lists the corresponding numeric file codes for each topic. Arranged alphabetically within the numeric filing system established by the office.

Box 61
A100 General - A100 Speaking Engagements
Box 62
A100 Special Events - A300 General
Box 63
A300 ARCS Scholars - A400 Student Fees
Box 64
A500 General - A800-SAG Graduate Student Association
Box 65
A800 SAG-Koala - B300 Police and Community Safety
Box 66
B400 General (BOO) - B1000 Demonstration Committee
Box 67
B1000 Diversity Council - C200 Education Financing Model
Box 68
Management review: self-evaluation - OAR Standards of Service Manual
Box 69
C200 Enrollment Projections - D100 WASC

SUBJECT FILES - ACADEMIC YEAR 2003-2004

Scope and Contents of Series

Series 11) SUBJECT FILES - ACADEMIC YEAR 2003-2004: Includes a central index file which lists the corresponding numeric file codes for each topic. Arranged alphabetically within the numeric filing system established by the office.

Box 70
A100 Campus Recreation - A100 Strategic Planning
Box 71
A100 Student Leaders Lunch - A200 Workgroup on Quality of Student Life
Box 72
A300 General - A500 Academic Enrichment Program
Box 73
A500 Cal-SOAP - A800 University Centers (UC)-General
Box 74
A800 University Centers-General - B300 HR-Staff Affirmative Action
Box 75
B400 General - B900 Womens
Box 76
B1000 General - 200 Affirmative Action (Prop 209)
Box 77
C200 Education Financing Model - D100 CCAA
Box 78
D100 College Board - William Armstrong
Box 79
Career Services Center 5-Year Budget Review - Central Index File

PUBLICATIONS

CAMPUS PUBLICATIONS

Scope and Contents of Series

Series 12) CAMPUS PUBLICATIONS: Includes campus reports and student publications. Publications are listed under General unless produced by a specific office. Arranged alphabetically.

General

Box 30 Folder 1
Final Registration Report, 1986-1988
Box 30 Folder 2
Freshman Survey, 1988-1989
Box 30 Folder 3
Freshman Survey: A Profile of the Fall 1991 Freshman Class, 1992
Box 30 Folder 4
Grade Distribution by Course: First-time Freshmen, 1989
Box 30 Folder 5
In Nomine Universitatis, 1968

International Center

Box 30 Folder 6
Annual Report, 1992-1993, 1998-1999
Box 30 Folder 7
Foreign Scholar Update, 1991, 1993
Box 30 Folder 8
Newsletter, 1985-1986
Box 30 Folder 9
KASA Newsletter & Han Min Jok
Box 30 Folder 10
Manual of Policies and Procedures for Student Organizations
Box 30 Folder 11
Oceanids Directory, 1982-1992

Includes History from 1952-1982.

Box 30 Folder 12
Official San Diego Student Guide, 1978
Box 30 Folder 13
Publicity materials, 1987
Box 30 Folder 14
Services for Disabled Students brochure, 1981-1985
Box 30 Folder 15
Statistical Summary of Students and Staff, 1990-1991
Box 30 Folder 16
Student Cooperative Proposal, 1974-1975
Box 30 Folder 17
Student Digest, 1992-1993
Box 30 Folder 18
Student Health Almanac for Academic Year, 1972-1977
Box 30 Folder 19
Summer Research Experience Program
Box 31 Folder 1
Travesty: The UCSD Journal of Humor, 1981

Volume 1.

Box 31 Folder 2
UCSD Graduates - Summary of survey results, 1984
Box 31 Folder 3
UCSD Student Affairs Staff - Publicity materials, 1974
Box 31 Folder 4
Undergraduate Persistence and Graduation Rates, 1987-1988
Box 31 Folder 5-6
Undergraduate Profile, 1986-1991
Box 31 Folder 7-8
Undergraduate Retention and Graduate Reports, 1989-1994
Box 31 Folder 9
University Policies and Campus Regulations Applying to Campus Activities, Organizations and Students, 1981

Office of Admissions and Registrar

Box 31 Folder 10
Academic Performance as a Factor Associated with Student Attrition/Retention at UCSD, 1986 June
Box 31 Folder 11
Characteristics of UCSD's Undergraduate Population: A Student's Profile, 1985 December
Box 32 Folder 1
Grading Information, 1984, 1990
Box 32 Folder 2
Graduate Student Handbook, 1971-1972, 1980
Box 32 Folder 3
Handbook of Rules and Regulations for Students, 1964
Box 32 Folder 4
A Report on Undergraduate Retention Rates at UCSD, 1986 February
Box 32 Folder 5
UCSD Student Profile, 1987-1992
Box 32 Folder 6
Student Policies Judicial Affairs - Student Conduct Code, 1985

Office of Academic Support / Instructional Services

Box 32 Folder 8
Minority Underrepresentation in Natural Science Graduate Programs, 1975 November
Box 32 Folder 9
Publicity material, 1981-1992
Box 32 Folder 10
Summer Bridge Program, 1977-1988
Box 32 Folder 7
Summer Bridge Program evaluation, 1990 December
Box 32 Folder 11
University Partners and Partnership Programs - Summer Residential Evaluation, 1980

Student Affirmative Action

Box 33 Folder 3
Affirmative Action Plan, 1980-1981
Box 32 Folder 12-13
Five Year Plan, 1983-1984
Box 32 Folder 14
Five Year Plan - Update, 1985
Box 33 Folder 1
Transition Project - Progress Report, 1982
Box 33 Folder 2
Transition Project - Final Report, 1983

Educational Opportunity Program

Box 33 Folder 4
Publicity materials
Box 33 Folder 5
Student Affirmative Action Committee Intern Report on Educational Opportunity Program, 1979

Student Services

Box 33 Folder 6
Measuring the Quality of Student Experiences at UCSD, 1988
Box 33 Folder 7
Student Opinion Survey, 1978
Box 33 Folder 8
Student Safety Awareness Program - Publicity materials
Box 33 Folder 9
Triton Times, 1984-1992