Otay Ranch Records, 1927 - 1989 (MSS 0500)

Restrictions: Documents related to payroll, located in the FINANCIAL series, are restricted.
OFF-SITE STORAGE: BULK OF COLLECTION IS STORED OFF-SITE. ALLOW ONE WEEK FOR RETRIEVAL OF MATERIALS. Oversize materials (map case and flat box) are stored on-site and do not need to be requested in advance.

Extent: 103.8 Linear feet (126 archives boxes, 49 record cartons, 5 map case folders and 3 flat boxes)

The Otay Ranch Records document the history of San Diego county through the administrative, economic, financial, employment and agricultural records that describe the operations of this large south county ranch. The documents include correspondence from Stephen Birch, Sr., the original owner of Otay Ranch Agricultural Corp. in 1936, to the ranch foremen, bookkeepers and managers; and financial, agricultural, and employment records from 1936 through the 1980s. Also included is material relating to Birch family history, including copies of letters dating from the 1840s.

Otay Ranch, originally a land grant, named Rancho del Otay, by Mexican Governor Echeandia to Maria Estudillo and her brother Jose Antonio Estudillo, was owned and operated by Stephen Birch and his family from 1920 until the mid-1980s. During the 1800s, this area was important for the sheep operations that ran between Mexico and Southern California.

In 1920, Stephen Birch, the driving force behind the Alaska Copper and Coal Company, which eventually became the Kennecott Copper Company in 1915, bought Otay Ranch and many surrounding parcels of land, totalling about 30,000 acres. Birch was born in Brooklyn, New York, in 1872, the second son of a wounded Union Army sergeant who died when Stephen was ten yeras old. Three years after his fathers death, Stephen's mother moved her family to Mahwah, New Jersey to be closer to family. Stephen attended Trinity School, New York University and Columbia School of Mines, receiving financial assistance from his New Jersey neighbors the Havermeyers of the American Sugar Refining Company. Stephen, along with many others went to Alaska to seek gold in 1898. He eventually formed a syndicate, enlisted the support of Daniel Guggenheim and J.P. Morgan and started the Alaska Copper and Coal Company in 1903. In 20 years, Birch controlled a major share of the world's copper production with mines in Alaska, the western United States, and South America, and maintained offices in New York. On June 24, 1916, Stephen married Mary Rand, daughter of Rufus R. Rand, president of Minneapolis Gas Light Company. The newlyweds settled in New York City and had two children, Stephen and Mary. In 1917 Stephen purchased the 730-acre Theodore Havemeyer estate in Mahwah, New Jersey, near where he had lived as a boy and named the estate Mahrapo Farm. He ran the farm as a purebred stock farm, specializing in Guernsey cows and Hampshire sheep. Mary Birch died of cancer in 1930, so Stephen's sister Emily moved to the farm to tend to the children. In 1938, Birch organized the Stephen and Mary Birch Foundation to donate money to health services, hospitals, and civic organizations. Stephen Birch resigned as president of the Kennecott Copper Company in 1933 but continued on as Chairman of the Board of Directors and Executive Committee of the company until he died on December 29, 1940 at the age of 68 following surgery. In addition to his positions with Kennecott and Otay Ranch, Birch was president and director of the Alaska Steamship Company, chairman of the board of directors of the Braden Copper Company, and a director of the Alaska Development and Mineral Company, the Banker's Trust Company of New York, the Chicago, Burlington and Quincy Railroad Company, the Colorado and Southern Railway Company, and the Northern Pacific Railway Company. Birch is buried in Hartsdale New York.

Otay Ranch was a 30,000+ acre ranch at the initial purchase, growing to almost 90,000 acres, owned by Stephen Birch and his family. The ranch was a large cattle and agricultural operation east of San Diego. The ranch grew and harvested mostly barley, beans and grains, and tried a variety of different crops to test their ability to grow in the southern California climate. Otay Ranch employed a large number of locals, immigrant workers from Mexico and women. Management of the ranch was overseen from New York, so regular correspndence from Stephen Birch Sr., Stephen Birch Jr. and Robert Newell, the corporate manager in New York to T.R. Newbery, the Superintendent at the ranch, Edward Loula, the office manager during the 1950s and 1960s, and Collins Wilkie, the ranch manager during the 1950s and general manager of United Enterprises in 1977, are reflected within the records. The family who lived there, mainly daughter Mary Birch Patrick, and staff followed the rationing restrictions ordered by the government during World War II and sold supplies to the government for the war effort. The ranch expanded by continuing to purchase grazing land for herds of cattle, purchasing neighboring Rancho de la Nacion and Rancho Janal. The crops were sold to wholesalers in San Diego and Los Angeles after being shipped north. As the cities around Otay Ranch, specifically Chula Vista and National City, began to fill with people, Otay Ranch began to sell off parcels of land to developers. By the 1980s, Mary Birch Patrick and the corporation that oversaw operations on the ranch, United Enterprises, sold the ranch to developers for housing developments on Otay Mesa.

The records of Otay Ranch, a large tract of land south of San Diego, document the history of farming, ranching, field labor practices, and the daily dealings of a business farm in San Diego County. Otay Ranch was owned and operated by Stephen Birch and his descendents, his son Stephen Birch Jr. and his daughter Mary Birch Patrick.

Arranged in fifteen series: 1) ADMINISTRATIVE, 2) CORRESPONDENCE, 3) AGRICULTURE, 4) LIVESTOCK, 5) LABOR, 6) PROPERTY, 7) EQUIPMENT, 8) FINANCIAL, 9) INSURANCE, 10) BIRCH FOUNDATION, 11) MAHRAPO FARMS, 12) ORGANIZATIONS, 13) SUBJECT FILES, 14) MAPS, and 15) ORIGINALS OF PRESERVATION PHOTOCOPIES.

There is no box 175. The collection includes boxes with numbers 161-165, but the contents are not described in the finding aid.

Container List

ADMINISTRATIVE

Scope and Content of Series

SERIES 1: ADMINISTRATIVE

The ADMINISTRATIVE series comprises yearly, quarterly and monthly reports, documenting daily weather reports, employee and cattle counts and permit requests; production reports from the years 1946 thru 1948; purchase orders from the late 1970s through 1987; rainfall records from 1938 through 1987; and weekly meeting minutes from 1978 through 1983. The series is arranged in two subseries: A) Administrative Files and B) United Enterprises.

A) The Administrative Files subseries contains documents of daily weather reports, labor counts, cattle counts, permit requests, production reports from the years 1946 through 1948, purchase orders from the late 1970s through 1987, rainfall records from 1938 through 1987 and weekly meeting minutes from 1978 through 1983. The subseries is arranged alphabetically.

B) The United Enterprises subseries contains daily chron files created and signed by United Enterprises, detailing daily management activities from 1978 through 1982.

Administrative Files

Box: 1 Folder: 1
Account code lists
Box: 1 Folder: 2
Azuma claim, 1973
Box: 1 Folder: 3
Boy Scout permits, 1968 - 1979
Box: 1 Folder: 4
House furnishings at Valley Farm house
Box: 1 Folder: 5
House furnishings main ranch buildings, pre-1970s
Box: 1 Folder: 6
Keys
Box: 1 Folder: 7
Navy Seals parachute jumps, 1967
Box: 1 Folder: 8
Notices, 1940
Box: 1 Folder: 9
Otay Winchester Shooting Range, 1969
Box: 1 Folder: 10
Permits, 1965 - 1982
Box: 1 Folder: 11
Expenses, office supplies
Box: 1 Folder: 12
Field reports, 1979
Box: 1 Folder: 13-14
General journal entries, 1957 - 1974
Box: 1 Folder: 15
Inventories, 1939 - 1940
Box: 2 Folder: 1
Inventories, 1971
Box: 2 Folder: 2
Inventory, 1938 - 1948
Box: 2 Folder: 3
Inventory calculations, 1980s
Box: 2 Folder: 4
Inventory data, 1977
Box: 2 Folder: 5-6
Inventory reports, 1976 - 1978
Monthly reports
Box: 2 Folder: 7
Correspondence, 1945 - 1946
Box: 2 Folder: 8-19
Daily weather conditions, labor roster and cattle count, January - December, 1949
Order books
Box: 2 Folder: 20
1937 - 1938
Box: 2 Folder: 21-22
1942 - 1961
Box: 3 Folder: 1
Ranch crop receipts, 1985
Box: 3 Folder: 2
Physical inventory worksheets, 1968
Production reports
Box: 3 Folder: 3-7
1946, April - 1948, June, 1946
Box: 4 Folder: 1
1948, July-December, 1948
Purchase orders
Box: 4 Folder: 2
1946
Box: 4 Folder: 3-4
1976 - 1977
Box: 4 Folder: 5-8
1980
Box: 5 Folder: 1-6
1981 - 1983
Box: 6 Folder: 1-5
1984 - 1987
Box: 6 Folder: 6
Purchase & payment receipts, 1971 - 1976
Box: 7 Folder: 1-2
Quarterly inventory reports, 1977 - 1978
Rainfall records
Box: 7 Folder: 3
1938 - 1986
Daily precipitation records
Box: 7 Folder: 4
Dept. of Special District Services, Flood Control Division and Department of Sanitation and Flood Control, 1975 - 1984
Box: 7 Folder: 5
Department of Sanitation and Flood Control, 1984
Box: 7 Folder: 6
Department of Special District Services, Flood Control Division and Department of Sanitation and Flood Control, 1984 - 1987
Box: 7 Folder: 7
Records and other dates disposed or burned, 1960s
Record of inventory
Box: 7 Folder: 8-13
1979 - 1982
Box: 7 Folder: 14-16
1985 - 1987
Requests for purchase orders
Box: 8 Folder: 1-7
1976, June - 1978, June
Box: 9 Folder: 1-6
1978, July - 1979, December
Box: 9 Folder: 7
Valley Farm Ranch weekly report - Includes feeding and seeding reports, 1953
Box: 9 Folder: 8
Weather reports, 1939 - 1940
Box: 9 Folder: 9
Weekly meetings, 1972 - 1973
Box: 10 Folder: 1
Weekly meeting minutes - Includes cattle inventory, 1978 - 1983

United Enterprises

Box: 10 Folder: 2
Industrial indemnity, 1984
Daily files
Box: 10 Folder: 3-8
1978 - 1980
Box: 11 Folder: 1-6
1981 - 1982
Box: 12 Folder: 1
Water purchased, 1978
Box: 12 Folder: 2
United Enterprises vs. Cappos, Nick and Ed Koucouvelis, 1963

CORRESPONDENCE

Scope and Content of Series

SERIES 2: CORRESPONDENCE

The CORRESPONDENCE series is arranged alphabetically by correspondent and dates from the 1930s through the 1980s with the bulk dating from the early 1930s through the 1950s. It contains correspondence between ranch owners, the superintendents at the ranch, the bookkeepers, the foremen and other ranch employees, and management in New Jersey and New York.

Box: 12 Folder: 3
A-Miscellaneous
Box: 12 Folder: 4
Adams Plantation, 1952 - 1955
Box: 12 Folder: 5
Anderson, Robert to Stephen Birch, 1938 - 1940
Box: 12 Folder: 6
B-Miscellaneous
Box: 12 Folder: 7
Baker, Phillip Pink, 1958 - 1959
Box: 12 Folder: 8
Birch, Mary, 1936 - 1946
Birch, Stephen
Box: 12 Folder: 9-13
1936 - 1940
Box: 12 Folder: 14
Miscellaneous memos
Box: 13 Folder: 1
Birch, Jr., Stephen, 1941 - 1956
Box: 13 Folder: 2
Birds, 1939 - 1941
Box: 13 Folder: 3
Bit-U-Cobe Southwest Company
Box: 13 Folder: 4
Bryant and Cookingham, Inc., 1937
Box: 13 Folder: 5
C-Miscellaneous
Box: 13 Folder: 6
California State Chamber of Commerce, 1956
Box: 13 Folder: 7
California Tax/Chamber of Commerce, 1941 - 1945
Box: 13 Folder: 8
Collins, Ray S., 1977
Box: 13 Folder: 9
Collins, Wilkie - [Ranch manager], 1954 - 1957
Box: 13 Folder: 10
Cox, Andrew, 1935 - 1939
Box: 13 Folder: 11
D-Miscellaneous
Box: 13 Folder: 12
Darnell, Larry, 1973 - 1976
Box: 13 Folder: 13
Dean, James, Aleutian, 1936
Box: 13 Folder: 14-15
Dinsmore, John Bell, 1936 - 1938
Box: 13 Folder: 16
Downing, C.E., 1936 - 1940
Box: 14 Folder: 1
Duplicate copies of letters - Originals in files (via airmail), 1940
Box: 14 Folder: 2
F-Miscellaneous
Box: 14 Folder: 3
Fridlund, Eva, 1957
Box: 14 Folder: 4
G-Miscellaneous
Box: 14 Folder: 5
H-Miscellaneous
Box: 14 Folder: 6
Halliday, Dick, 1940
Box: 14 Folder: 7
Hedrick and Sweetland, Inc., 1937 - 1938
Box: 14 Folder: 8
Hewicker, John A., 1941
Box: 14 Folder: 9
I-Miscellaneous
Box: 14 Folder: 10
J-Miscellaneous
Box: 14 Folder: 11
Johnson, H. Monroe, 1937
Box: 14 Folder: 12
K-Miscellaneous
Box: 14 Folder: 13
L-Miscellaneous
Box: 14 Folder: 14
Llanos, Ubaldo, 1939 - 1940
Box: 14 Folder: 15
Long Branch Ranch, 1973
Box: 14 Folder: 16
Loula, Edward - [Office manager, 1960s-1975], 1938 - 1975
Box: 14 Folder: 17
M-Miscellaneous
Box: 14 Folder: 18
McCarthy, N.B., 1941
Box: 14 Folder: 19
Morrin and Underwood, Inc., Realtors, 1957
Box: 14 Folder: 20
N-Miscellaneous
Box: 14 Folder: 21-22
Newbery, T.R. - [Ranch Superintendent], 1934 - 1950
Newell, Robert - [Manager in New York]
Box: 14 Folder: 23
1936 - 1939
Box: 15 Folder: 1-6
1938 - 1976
Box: 15 Folder: 7
Newell to T.R. Newbery, April 23, 1938 - January 4, 1941
Box: 15 Folder: 8
O-Miscellaneous
Box: 15 Folder: 9
Otay Ranch, 1941
Box: 15 Folder: 10
P-Miscellaneous
Box: 15 Folder: 11
The Pacific Molasses Company, 1941 - 1956
Box: 15 Folder: 12
R-Miscellaneous
Box: 15 Folder: 13
Refunds, 1939 - 1941
Box: 15 Folder: 14
S-Miscellaneous
Box: 15 Folder: 15
San Diego and Arizona Eastern Railway Company, 1940 - 1942
Box: 15 Folder: 16
San Diego Gas and Electric Company, 1941 - 1943
Scarbery, D.E. - [Ranch Superintendent, 1938-1940]
Box: 15 Folder: 17
1938
Box: 16 Folder: 1-2
1939 - 1940
Box: 16 Folder: 3
Schutte, James E. - [Ranch Foreman 1950s-1970s], 1959 - 1977
Box: 16 Folder: 4
Sillers Paint and Varnish Co., 1943
Box: 16 Folder: 5
Southern Equipment and Supply Company, 1941
Box: 16 Folder: 6
Spencer, J.M., 1936
Box: 16 Folder: 7
Steele, Bob, 1957 - 1965
Box: 16 Folder: 8
T-Miscellaneous
Box: 16 Folder: 9
Telegrams, 1939 - 1946

[Originals located in Preservation Photocopy folders].

Box: 16 Folder: 10
U-Miscellaneous
Box: 16 Folder: 11
Uffman, John, 1938
Box: 16 Folder: 12
United States Department of Agriculture, 1943 - 1945
Box: 16 Folder: 13
United States Guarantee Company, 1942
Box: 16 Folder: 14
W-Miscellaneous
Box: 16 Folder: 15
Warehouse Report, 1944
Box: 16 Folder: 16
Western Metal Supply Co., 1938 - 1943
Box: 16 Folder: 17
Wilson, John W., 1954
Box: 16 Folder: 18
Y-Miscellaneous
Box: 16 Folder: 19
Copied Materials

AGRICULTURE

Scope and Content of Series

SERIES 3: AGRICULTURE

The AGRICULTURE series contains information on crop production, the types of crops, planting, irrigating, fertilizing, and crop sales. It documents the process of growing crops in the San Diego area climate and is arranged into five subseries: A) Crop Data, B) Crop Sales, C) Irrigation, D) Pesticides, Fertilizers and Conservation and E) Miscellaneous.

A) The Crop Data subseries contains inventories and data on crop production from planting to harvest, from the early 1930s through 1986, with the majority of the data from the 1930s to the 1950s.

B) The Crop Sales subseries contains documents such as contracts and requests from wholesalers on the sales of the various crops produced at the ranch.

C) The Irrigation subseries contains information on the water systems used on the ranch and water contracts.

D) The Pesticides, Fertilizers and Conservation subseries contains information on how the crops were cultivated and the type of materials used to produce the best crop.

E) The Miscellaneous subseries contains documents on acreage, storage of crops, and supply information.

Crop Data

Box: 17 Folder: 1
Acreage survey for crops, 1970
Box: 17 Folder: 2
Agricultural records, 1956 - 1976
Barley
Box: 17 Folder: 3
Planting, 1938 - 1940
Box: 17 Folder: 4
Harvest, 1941
Box: 17 Folder: 5
1958 - 1959
Box: 17 Folder: 6-7
1985 - 1986
Box: 17 Folder: 8
Barley and wheat - Report of areas planted, 1978
Box: 17 Folder: 9
Barley grain, barley hay, barley straw, 1974 - 1977
Box: 17 Folder: 10-11
Barley hay records, 1978 - 1979
Box: 17 Folder: 12
Barley inventory - Alfalfa, wheat, wheat straw, wheat seed, barley seed, iodized salt and office store rooms, 1979 - 1982
Box: 17 Folder: 13
Barley - Mill run daily count, 1953
Box: 17 Folder: 14
Barley planting schedule, 1984
Box: 17 Folder: 15
Bean harvest, 1939
Box: 17 Folder: 16-17
Bean straw, 1936 - 1938 & 1941
Box: 17 Folder: 18
Comparative data - Annual field crop summary, 1939
Box: 17 Folder: 19
Crop conditions and general operations - Clippings, 1953 - 1956
Box: 17 Folder: 20-21
Crop inventory - Includes beanstraw, deferred expenses, hay record, inventory of farm equipment and tractor hours report, 1937 - 1938
Box: 18 Folder: 1
Crop production - Spreadsheets, 1950 - 1958
Box: 18 Folder: 2-4
Crop production, 1979 - 1980 & 1982
Crop records
Box: 18 Folder: 6
1949 - 1966
Box: 18 Folder: 7
1984 - 1985
Crop reports
Box: 18 Folder: 8
1939 - 1941
Box: 18 Folder: 9
1956 - 1957. Includes a report with field numbers and corresponding acreage
Box: 18 Folder: 10
1964 - 1971
Box: 18 Folder: 11
Crop and weight documents, 1965 - 1984
Box: 18 Folder: 12
Garbanzos - Planting, 1939 - 1940
Grain
Box: 18 Folder: 13-14
1936 - 1937
Box: 18 Folder: 15
Harvest, 1939 - 1940
Box: 18 Folder: 16
Storage - San Diego munic. warehouse, 1939 - 1940
Box: 19 Folder: 1
Planting - Includes a ranch map, 1940 - 1942
Box: 19 Folder: 2
Harvest, 1942
Box: 19 Folder: 3
Grass, 1939 - 1941
Box: 19 Folder: 4
Inventory, 1973 - 1984
Lima beans
Box: 19 Folder: 5
1939 - 1940
Box: 19 Folder: 6-7
Planting, 1939 - 1941
Box: 19 Folder: 8-9
Harvest, 1941 - 1942
Box: 19 Folder: 10
Food Order #45, 1943 - 1945
Box: 19 Folder: 11
Planting, 1942 - 1944
Box: 19 Folder: 12
Macadamia and lychee crops, 1954 - 1955
Box: 19 Folder: 13
Material consumed from own crops, 1969
Box: 19 Folder: 14
Materials consumed for own use - Otay Ranch ledger, 1976 - 1977
Box: 19 Folder: 15
Mustard seed, 1938
Box: 19 Folder: 16
Oats - Planting, 1939
Box: 19 Folder: 17
Oat hay, 1941
Orchids
Box: 19 Folder: 18
1938 - 1939
Box: 20 Folder: 1-2
1939 - 1940
Box: 20 Folder: 3
Plantings, experimental, 1939
Box: 20 Folder: 4-5
Planting reports, 1939 - 1940 & 1942
Box: 20 Folder: 6
Planting schedule, 1979
Box: 20 Folder: 7
Production records - Spreadsheets, 1940
Box: 20 Folder: 8
Proposed crop plan, 1954 - 1956
Box: 20 Folder: 9
Proposed plantings, 1941 - 1948
Box: 20 Folder: 10-11
Seed, grain and beans, 1939 - 1943
Box: 20 Folder: 12
Sesame, 1954 - 1956
Box: 20 Folder: 13
Sorghum, 1955 - 1957
Box: 20 Folder: 14 Oversize: FB-446-01
Weekly barley quotations, 1966 - 1973
Wheat
Box: 20 Folder: 15
Planting, 1939
Box: 20 Folder: 16
Harvest, 1941
Box: 20 Folder: 17
Wheat and barley, 1981
Box: 20 Folder: 18
Wheat germ - Research data, 1942
Box: 20 Folder: 19
Wildoats - Spraying control, 1954 - 1955

Crop Sales

Box: 20 Folder: 20
Alfalfa sales - Deal with J. Smith, 1970
Box: 20 Folder: 21
Barley sales and harvest, 1953 - 1958
Box: 21 Folder: 1-2
Barley sales, Transport by Cargil Co., 1974 - 1975
Box: 21 Folder: 3
Bean straw, 1938 - 1939
Box: 21 Folder: 4
Bills of lading, 1938 - 1940
Box: 21 Folder: 5
Campo cattle feeders, 1967 - 1968
Box: 21 Folder: 6
Ceilings on hay, 1945
Box: 21 Folder: 7
Cost of sales, 1940 - 1947
Box: 21 Folder: 8
Feed certificates and resale permits, 1967 - 1985
Box: 21 Folder: 9
Grain, 1938 - 1939
Box: 21 Folder: 10
Grain sales, 1944 - 1950
Box: 21 Folder: 11
Grain contracts, 1973
Box: 21 Folder: 12
Harrison and Riedy Grain Co., 1966 - 1970
Box: 21 Folder: 13
Lima beans, 1938 - 1941
Box: 22 Folder: 1
Lima bean sales, 1944 - 1950
Box: 22 Folder: 2 Oversize: FB-493-03
Los Angeles grain market quotations - Wheat, oat, barley, 1938 - 1939
Box: 22 Folder: 3
Molasses, 1944
Box: 22 Folder: 4
Oat hay, 1942 - 1951
Public weighmaster
Box: 22 Folder: 5
1936 - 1957
Box: 22 Folder: 6
1976 - 1983
Box: 22 Folder: 7
Sale of sacks, 1954
Box: 22 Folder: 8
Weighmasters certificate of weight and measure, 1982
Box: 22 Folder: 9
Wheat, 1942 - 1945

Irrigation

Box: 22 Folder: 10
California water program, 1955
Box: 22 Folder: 11
City of San Diego - Accounts of water purchased, 1974 - 1981
Box: 22 Folder: 12 Oversize: FB-493-01
Graphed rainfall records, 1938 - 1980
Box: 22 Folder: 13
Irrigation pipe Line, 1939
Box: 22 Folder: 14-15
Irrigation systems, 1939 - 1941
Box: 22 Folder: 16
Map of water holes in Otay Valley

Draft.

Otay Municipal Water District
Box: 23 Folder: 1
Correspondence and contract, 1962 - 1963
Box: 23 Folder: 2-4
Accounts of water purchased, 1974 - 1982
Box: 23 Folder: 5
Rain, 1939 - 1941
Box: 23 Folder: 6
Rainfall records, January - February 1957
Box: 23 Folder: 7
Unfinished projects - Water development and reduction of equipment repair charges, 1960
Box: 23 Folder: 8
Water development, 1939 - 1940
Box: 23 Folder: 9
Water meter (Account #81), 1961 - 1967
Box: 23 Folder: 10
Water meter reading cards, 1962 - 1965
Box: 23 Folder: 11
Water meters, 1936 - 1950
Box: 23 Folder: 12
Water projects, 1951 - 1961
Box: 23 Folder: 13
Water records, 1972 - 1973
Box: 23 Folder: 14
Water rights, 1942
Box: 24 Folder: 1
Water systems, 1938
Box: 24 Folder: 2
Water systems - Headquarters, 1942 - 1950
Box: 24 Folder: 3
Wells, 1953 - 1954

Pesticides, Fertilizers and Conservation

Box: 24 Folder: 4
Agricultural conservation program, 1940
Box: 24 Folder: 5
Crops - Spraying, 1954 - 1955
Box: 24 Folder: 6
Fertilizer, 1938 - 1939
Box: 24 Folder: 7
Fertilizer and seed, 1953 - 1956
Box: 24 Folder: 8
Field boundaries - Changes, etc
Box: 24 Folder: 9
Morning glory treatment, 1947
Box: 24 Folder: 10
Notice to hold commodities on premises - Morning glory contamination, 1958
Box: 24 Folder: 11
Pest control, 1939 - 1940
Box: 24 Folder: 12
Range conservation and land reclamation, 1928 - 1940
Box: 24 Folder: 13
Rodent control, 1938 - 1945
Box: 24 Folder: 14
Soil bank program, 1956 - 1957
Box: 24 Folder: 15
Soil conservation - Department of Agriculture and University of California, 1955 - 1957
Box: 24 Folder: 16
Weed control, 1939 - 1943

Miscellaneous

Box: 24 Folder: 17
Acreage data, 1939 - 1940
Box: 24 Folder: 18
Bags - Ames Harris Neville, 1935 - 1939
Box: 24 Folder: 19
Bags, sacks and twine, 1944 - 1950
Box: 24 Folder: 20
Bags, twine, etc., 1942 - 1943
Box: 24 Folder: 21
Bemis Bro. Bag Co., 1935 - 1939

LIVESTOCK

Scope and Content of Series

SERIES 4: LIVESTOCK

The ranch was involved in buying, selling and breeding cattle. This series documents the purchases and sales of cattle and horses by the ranch.

American Hereford Association
Box: 25 Folder: 1
Cattle transactions, 1940 - 1955
Box: 25 Folder: 2
Purebred Hereford calves for registry, 1953
Box: 25 Folder: 3
Registration, 1955
American Hereford Record
Box: 25 Folder: 4
Applications for transfer, 1942 - 1958
Box: 25 Folder: 5
Certificate of entry - Cows, 1942 - 1956
Box: 25 Folder: 6
Certificate of entry, 1950
Box: 25 Folder: 7
American Polled Hereford Association - Birth records, 1944 - 1946
Box: 25 Folder: 8
American Polled Hereford birth records - 0-69 to 0-295, 1942 - 1944
Box: 25 Folder: 9
American Polled Hereford Breeders Association - Certificates of sale, 1951 - 1958
American Polled Hereford Association - Certificate of entry
Box: 25 Folder: 10
Cows, 1942 - 1953
Box: 25 Folder: 11
Purebred cows, 1948 - 1955
Box: 25 Folder: 12
Bulls, 1949 - 1955
Box: 25 Folder: 13-14
Brand inspection certificate, 1970 & 1973 - 1974
Box: 25 Folder: 15
Brand renewals, 1938 - 1961
Box: 25 Folder: 16
Branding reports, 1980s
Box: 26 Folder: 1
Breeding - Book No. 1, Bulls, 1950 - 1953
Box: 26 Folder: 2
Calf weights, 1954 - 1955
Box: 26 Folder: 3-5
Cattle, 1941 - 1957 & 1972
Box: 26 Folder: 6
Cattle account No. 365, 1958
Box: 26 Folder: 7
Cattle acquisitions, 1937 - 1938
Box: 26 Folder: 8
Cattle - Bill of sales, 1954 - 1975
Cattle inventory
Box: 26 Folder: 9
Number of steers, cows, calves, heifers and bulls, 1938
Box: 26 Folder: 10-11
1972 & undated
Animal death reports
Box: 26 Folder: 12-15
1979 - 1982
Box: 26 Folder: 16-17
1984 - 1986
Box: 26 Folder: 18
Closeout summaries, 1971 - 1973
Box: 26 Folder: 19-21
Cows and bulls, 1979 & 1984 - 1986
Box: 26 Folder: 22
Cows and bulls by pasture, 1973 - 1975
Box: 27 Folder: 1
Employees, 1971 - 1973
Feed reports
Box: 27 Folder: 2-3
1981 - 1982
Box: 27 Folder: 4-5
1984 - 1986
Box: 27 Folder: 6
Form 7101, Cattle move record, 1974
Box: 27 Folder: 7
Form 7102, Branding reports, 1972
Box: 27 Folder: 8
Form 7103, Dead animal report, 1972 - 1974
Box: 27 Folder: 9
Form 7104, Increase/decrease in livestock, 1971 - 1974
Box: 27 Folder: 10
Form 7106, Cattle sales records, 1971 - 1973
Box: 27 Folder: 11
Form 7106/7107, Purchase record, 1971 - 1974
Box: 27 Folder: 12
Form 7107, Feed reports, 1972 - 1974
Box: 27 Folder: 13
Form 7108, Foreign cattle received, 1973
Box: 27 Folder: 14
Herefords, 1948 - 1955
Box: 27 Folder: 15
Medication/innoculation
Box: 27 Folder: 16-18
Overall Records, 1980 - 1983
Box: 27 Folder: 19
Profit and loss statements, 1971 - 1972
Cattle move records
Box: 27 Folder: 20-22
1971 - 1972
Box: 28 Folder: 1-3
1979 - 1983
Box: 28 Folder: 4
Cattle purchase from Aubrey Sears, 1938
Box: 28 Folder: 5
Cattle - Range herd, 1938 - 1957
Box: 28 Folder: 6-7
Cattle sales, 1941 - 1946
Box: 28 Folder: 8
Cattle sales - Orita Land and Cattle Co., 1973 - 1975
Box: 28 Folder: 9
Cows, 1945 - 1955
Box: 28 Folder: 10
Feed grinding, 1941 - 1942
Box: 28 Folder: 11
Horses, 1938 - 1974
Box: 28 Folder: 12
Livestock head - Day tax return, 1972 - 1973
Box: 28 Folder: 13
Photograph - Jim Horn with bull
Box: 28 Folder: 14
Record of performance, UC College of Agriculture, 1953 - 1954
Box: 28 Folder: 15
Reports - Number of cattle and feed costs, 1950 - 1952
Box: 29 Folder: 1
Supplies, 1954 - 1956
Box: 29 Folder: 2
Valley Game Farm, 1939 - 1942
Box: 29 Folder: 3
Valley Game Farm - Purchasing Birds, 1927 - 1941
Box: 29 Folder: 4
Accommodation purchases - Employees, 1943 - 1945
Box: 29 Folder: 5
Applications for employment, 1939 - 1943

LABOR

Scope and Content of Series

SERIES 5: LABOR

The LABOR series documents the labor required on the farm. It includes information on individuals hired, when they left, and the work they performed. It is arranged in four subseries: A) Employees, B) Time Reports, C) Cattle and Work Schedules and D) Work Orders.

A) The Employees subseries is arranged alphabetically and includes applications for employment, employment permits, employee housing and accommodations, and labor and wage reports. Also included are three card file boxes which contain employee information cards.

B) The Time Reports subseries, arranged chronologically from 1937 through 1983, contains employee time reports. C) The Cattle and Work Schedules, arranged chronologically from 1979 through 1983, document the work employees did with cattle.

D) The Work Orders subseries documents the daily work required on the ranch, including mending fences, clearing brush, harvesting, etc. and who performed the work. The subseries is arranged chronologically from 1938 through 1983.

Employees

Box: 29 Folder: 6-8
Barbecue, 1946 & 1974 - 1975
Box: 29 Folder: 9
Boarding house deductions, 1944 - 1946
Box: 29 Folder: 10
Cattle Supervisors time-off due to Sunday Work, 1980
Box: 29 Folder: 11
Employee savings accounts (withheld), 1951 - 1974
Box: 29 Folder: 12
Housing, 1946 - 1970
Box: 29 Folder: 13
Labor costs, 1973
Box: 29 Folder: 14
Labor cost reports, 1975
Box: 30 Folder: 1
Mexican national farm labor - Includes correspondence and a draft "Individual Work Agreement", 1943 - 1945
Box: 30 Folder: 2
Minor's employment permits
Box: 30 Folder: 3
Mitchell, R. I., 1964 - 1967
Box: 30 Folder: 4
Pancake breakfast, 1971
Box: 30 Folder: 5
Ranch operations - Includes material regarding labor distribution in 1941, correspondence regarding animal husbandry and correspondence regarding permission to hunt on Otay Ranch, 1941 - 1966
Box: 30 Folder: 6
Reports of labor - Includes correspondence regarding wage-scale, employment verification, employee rosters, inquiries for employment, and lists of women employed as bean pickers, 1936 - 1939
Box: 30 Folder: 7
Selective Service System, 1942 - 1945
Box: 30 Folder: 8
Vacation planner - Temporary help planner, 1980
Box: 30 Folder: 9
Wage rates and benefits, 1970 - 1973
Box: 30 Folder: 10
Wages, 1934 - 1943
Box: 30 Folder: 11
Wilke Collins' employee file, 1953 - 1966
Employee information cards
Box: 31
A - Ft
Box: 32
G - Pk
Box: 33
Pl - Z

Time Reports

Box: 34 Folder: 1
Daily labor sheets, 1938
Reports
Box: 34 Folder: 2-3
1937 - 1941, 1937
Box: 34 Folder: 4
1965
Box: 34 Folder: 5-7
1967, June - August
Box: 35 Folder: 1-2
1975
Box: 35 Folder: 3-4
1977
Box: 35 Folder: 5-9
1978 - 1980, Temporary
Box: 36 Folder: 1-2
1980 - 1981, Temporary
Box: 36 Folder: 3
1983

Cattle and Work Shedules

Box: 36 Folder: 4-6
1979 - 1980
Box: 37 Folder: 1-6
1980 & 1982 - 1983

Work Orders

Box: 38 Folder: 1-2
Work assignment, 1942
Box: 38 Folder: 3
Work assignment schedule, 1941
Work orders
Box: 38 Folder: 4
AC 45-General water system, 1938 - 1964
Box: 38 Folder: 5
Diesel engine and water pumps, 1963 - 1972
Box: 38 Folder: 6
Fence repair jobs, 1970 - 1973
Box: 38 Folder: 7
Job 50-2 - Culvert-Ranch Rd., 1973
Box: 38 Folder: 8
Oil roads, 1969
Work order records
Box: 38 Folder: 9
1976
Box: 38 Folder: 10-12
1978
Box: 39 Folder: 1-7
1978 - 1979
Box: 40 Folder: 1-7
1979, April - July
Box: 41 Folder: 1-5
1979, July - September
Box: 42 Folder: 1-6
1979, September - December
Box: 43 Folder: 1-6
1979 - 1980
Box: 44 Folder: 1-2
1980
Box: 44 Folder: 3
Generastors, 1950
Box: 44 Folder: 4
Water trough in field 21, 1973
Box: 44 Folder: 5
Well 45-1 - Miller Place, 1970
Box: 44 Folder: 6
Well 45-2 - Jamul, 1970
Box: 44 Folder: 7
Well repair, 1970
Box: 44 Folder: 8
Work permits, 1945

PROPERTY

Scope and Content of Series

SERIES 6: PROPERTY

The PROPERTY series contains information on ranch property and buildings and the management of them. It is arranged alphabetically in three subseries: A) Facilities, B) Land and C) Security.

A) The Facilities subseries includes papers on the construction, maintenance and work performed on the ranch buidings and fencing.

B) The Land subseries documents land purchases, acreage and any other improvements made to the land, and includes land leases made by the ranch.

C) The Security subseries has documentation of daily visitors and requests for more patrolling by the San Diego County Sheriff's Department of the perimeter of the ranch.

Facilities

Box: 44 Folder: 9
Work schedules, 1983
Building A/C 40
Box: 44 Folder: 10
General
Box: 44 Folder: 11
Multiple prop. nos., 1958
Box: 44 Folder: 12
Single not - Building appliances info and warranties, 1970s - 1980s
Box: 44 Folder: 13
Building 41, 1976
Box: 44 Folder: 14
Building 42, 1973
Box: 44 Folder: 15
Buildings 45-46, 1972
Box: 44 Folder: 16
Building 121, 1965
Box: 44 Folder: 17
Building 190, 1973
Box: 44 Folder: 18
Building construction, 1940 - 1960
Building repairs
Box: 44 Folder: 19
1940 - 1941
Box: 44 Folder: 20
Miscellaneous, 1968 - 1969
Box: 44 Folder: 21
Otay Ranch, 1940
Box: 44 Folder: 22
Bunkhouse, 1938
Box: 44 Folder: 23
California Adobe Products - Promotional pictures of adobe houses built by the company

See "Bunkhouse, 1938".

Box: 44 Folder: 24
Cement cellar, 1938
Box: 44 Folder: 25
Chula Vista Community Hospital Road, sold to City of Chula Vista, 1973
Box: 45 Folder: 1
Construction projects, 1938 - 1939
Box: 45 Folder: 2
Contractor agreements - Between Otay Ranch and external contractors for construction, etc., 1938 - 1943
Box: 45 Folder: 3 Oversize: FB-493-02
Depreciable property (except animals), 1940s
Box: 45 Folder: 4-5
Electrical contracts, 1930s - 1960s
Box: 45 Folder: 6
Electrical service, 1939 - 1962
Box: 45 Folder: 7
Fence 47-6 - Southwest perimeter
Box: 45 Folder: 8
Fence 47-7 - South perimeter, (N. side of Beckley Mesa)
Box: 45 Folder: 9
Fence 47-8 - Interior between fields 31/27 and 17/23
Box: 45 Folder: 10
Fence 47-9 - Interior from main entrance along field 40 to Peggi Cy., 1971
Box: 45 Folder: 11
Fence 47-10 - Perimeter fence along west end of Tel. Cy. Rd. Project cancelled, 1971
Box: 45 Folder: 12
Fence 47-11 - Interior, 1971
Box: 45 Folder: 13
Fence 47-13 - Interior from Pggi Cy. along field 6 to Tel. Cy. Rd
Box: 45 Folder: 14
Fence 47-14 - Interior east-west between fields 26A and 26B
Box: 45 Folder: 15
Fence 47-15 - River Bottom, 1972
Box: 45 Folder: 16
Fence 47-16 - Interior, east-west in Pggi Cy. along field 21, 1972
Box: 45 Folder: 17
Fence 47-17 - Interior, L-shape, Rancho de la Nacion (enclosing Hospital site), area of field 43
Box: 45 Folder: 18
Fence 47-18, 1972
Box: 45 Folder: 19
Fence 47-22, 1972
Box: 45 Folder: 20
Fence 47-23 - Interior, field 52 area, 1973
Box: 45 Folder: 21-22
Fence repairs, 1936 - 1940
Fences
Box: 45 Folder: 23
1939 - 1941
Box: 45 Folder: 24
Multiple numbers or no numbers assigned
Box: 45 Folder: 25
Tenant, 1975 - 1980
Box: 45 Folder: 26
Fencing material, 1977
Box: 46 Folder: 1
Hayshed, 1936
Box: 46 Folder: 2
House furnishings at main ranch buildings, 1940 - 1950
Box: 46 Folder: 3
Machine shed, 1937
Box: 46 Folder: 4 Oversize: MC-151-5
Maps of buildings, 1940 - 1960
Box: 46 Folder: 5
Mobile home, 1952
Box: 46 Folder: 6
New houses, 1965
Box: 46 Folder: 7
Quonset hut barn - Includes blueprints, building permits and correspondences, 1946
Box: 46 Folder: 8
Roads, 1939 - 1942
Box: 46 Folder: 9
Rearing pens at Valley Ranch, 1937
Box: 46 Folder: 10
Roofing, 1938
Box: 46 Folder: 11
Septic tanks, 1970 - 1980
Box: 46 Folder: 12
Smith house off Telegraph Canyon, 1938
Box: 46 Folder: 13
Trailer park, 1973
Box: 46 Folder: 14
Telephone data, 1938
Box: 46 Folder: 15
Telephone, 1978 - 1984
Box: 46 Folder: 16
Utilities - Photocopies of ledger entries and billing statements, 1974 - 1980
Box: 47 Folder: 1
Indexes and maps - Log of property numbers assigned, 1970

Land

Box: 47 Folder: 2
Access to ranch property
Box: 47 Folder: 3
Acreage changes, 1969 - 1970
Box: 47 Folder: 4
Diamond 'A' Farms, (A.J. Ashkar) - Turned over to Gray, Cary, Ames and Frye, 1967
Box: 47 Folder: 5-6
Easements and rights of way, 1938 - 1961
Box: 47 Folder: 7
Farm leases, 1969 - 1972
Box: 48 Folder: 1-2
Farm leases, 1969 - 1972
Box: 48 Folder: 3
Grant of easement - California Water and Telephone Company, 1951
Land acquisition
Box: 48 Folder: 4
Coogan Unit, 1937
Box: 48 Folder: 5
Land of interest, 1939 - 1941
Box: 48 Folder: 6
Miscellaneous, 1939 - 1976
Box: 48 Folder: 7
Purchased, 1937 - 1939
Box: 49 Folder: 1
Purchased, 1940 - 1941
Box: 49 Folder: 2
Tax delinquent sales, 1937
Box: 49 Folder: 3
Land deals, 1941 - 1962
Box: 49 Folder: 4
Land development, 1939 - 1941
Land leases
Box: 49 Folder: 5-6
1937 - 1947
Box: 49 Folder: 7
Accounting data, 1937 - 1953
Box: 49 Folder: 8
City, 1939
Box: 49 Folder: 9
C. Gonzalez, 1940
Box: 49 Folder: 10
General, 1939 - 1940
Box: 49 Folder: 11
McClaren, J.J. and Yamamoto, John, 1954
Box: 49 Folder: 12
Nelson and Sloan, 1955
Box: 49 Folder: 13
Taylor Grazing Act, 1938 - 1939
Box: 49 Folder: 14
Lease, El Monte Imports, 1972
Lease records
Box: 49 Folder: 15
Account 30,90,247, 1963 - 1974
Box: 50 Folder: 1
Building tenants and building employees, 1968 - 1973
Box: 50 Folder: 2
Tenant's land, tenant's grazing privileges and account 395, 1971 - 1972
Box: 50 Folder: 3
Leased property, 1940
Leases - Expired and cancelled
Box: 50 Folder: 4-5
1936 - 1946
Box: 50 Folder: 6-7
1948 - 1960
Box: 50 Folder: 8
Leases and agreements, 1941 - 1963
Box: 50 Folder: 9
Maps of Chula Vista Farms and Otay Ranch
Otay Winchester Shooting Range
Box: 50 Folder: 10
Miscellaneous, 1968
Box: 50 Folder: 11
Ammo shelf count, 1966
Box: 51 Folder: 1
Ammo shelf count, 1966
Box: 51 Folder: 2
Score card, 1968
Box: 51 Folder: 3
Property lines, 1971
Box: 51 Folder: 4
Rancho de la Nacion, 1966 - 1967
Box: 51 Folder: 5
Right of way agreements, 1973
Box: 51 Folder: 6
Surveys, 1936 - 1938
Oversize: FB-446 Folder: 13
Photographs, undated

Three black and white photographs of farming land, fields, and equipment.

Security

Box: 51 Folder: 7-8
Daily visitor log, 1980 - 1983
Box: 51 Folder: 9
Log of daily visitors, 1978
Box: 51 Folder: 10
Pinkerton reports, 1956
Box: 51 Folder: 11
San Diego County Association For Retarded - Quit deed, 1970 - 1983
Security patrol daily log
Box: 51 Folder: 12-13
1976 - 1978
Box: 52 Folder: 1
1978, January - April
Box: 52 Folder: 2
Signs - Otay Ranch, 1938
Box: 52 Folder: 3
Trespassing reports, 1970

EQUIPMENT

Scope and Content of Series

SERIES 7: EQUIPMENT

The EQUIPMENT series documents the acquisition, maintenance and sale of farm equipment including vehicles, harvesting tools and the fuel required by the ranch. It is arranged in three sub series: A) Vehicles, B) Fuel and C) Farm Implements.

A) The Vehicles subseries contains vehicle registrations from 1936 through 1978. The ranch workers were required to have special permits for different vehicles and those are also included as well as documents on the purchase of vehicles.

B) The Fuel subseries contains documentation on fuel purchased for the vehicles and farm implements, and on any fuel rationing the ranch was required to follow during war times.

C) In the Farm Implements subseries there is information on tractors, harvesting combines and other farm machinery. There are also ledgers that document the monthly costs of maintaining farm implements.

Vehicles

Box: 52 Folder: 4
Authorized vehicles - Includes bumper sticker with Otay Ranch brand, 1979