La Jolla Civic-University Orchestra and Chorus Association Records, 1955-1998 (MSS 472)

OFF-SITE STORAGE: COLLECTION STORED OFF-SITE. ALLOW TWO TO THREE (2-3) WEEKS FOR RETRIEVAL OF MATERIALS.

Extent: 3 Linear feet (3 record cartons)

Records of the La Jolla Civic-University Orchestra & Chorus Association (later the La Jolla Symphony & Chorus Association), consisting largely of correspondence of the organization's officers, Board records, subject files and publicity. Materials include committee records, board meeting minutes, membership lists, printed programs, and a small number of photographs.

The La Jolla Civic Orchestra was founded in November 1954 by Peter Nicoloff, a violinist with a distinguished career in Europe. The La Jolla Civic Orchestra Association was incorporated in California on December 4, 1957. The Orchestra's mission was to advance public knowledge and appreciation of music. Thirteen years later, in 1967, the Orchestra added a permanent chorus and became the La Jolla Civic Orchestra and Chorus Association.

In 1972, the organization was renamed the La Jolla Civic-University Orchestra and Chorus Association to reflect its association with the newly-formed Department of Music at the University of California, San Diego. The University helped to increase and improve both the Orchestra's repertoire and size, providing new rehearsal space as well as new student musicians. The Orchestra, composed of musicians from the local area, UCSD students and faculty, is funded primarily by membership donations. Administration is carried out by a board of directors who serve on a volunteer basis. In 1994, the Orchestra's name changed to the La Jolla Symphony and Chorus Association.

Records of the La Jolla Civic-University Orchestra & Chorus Association (later the La Jolla Symphony & Chorus Association), consisting largely of correspondence of the organization's officers, Board records, subject files and publicity. Materials include committee records, board meeting minutes, membership lists, printed programs, and a small number of photographs.

Arranged in four series: 1) CORRESPONDENCE, 2) BOARD OF DIRECTORS AND ADMINISTRATION, 3) SUBJECT FILES, and 4) PUBLICATIONS.

Container List

CORRESPONDENCE

Scope and Content of Series

Series 1) CORRESPONDENCE: Primarily internal letters to or from various board members, documenting the Orchestra's activities and growth from 1965-1980. Arranged chronologically.

Box 1 Folder 1-4
Correspondence, 1960, 1965-1980
Box 1 Folder 5
Correspondence - Internal, 1967-1991

BOARD OF DIRECTORS AND ADMINISTRATION

Scope and Content of Series

Series 2) BOARD OF DIRECTORS AND ADMINISTRATION: Meeting minutes and related doucumentation (such as financial records, memoranda, and agendas) reflecting management and strategic planning for the organization. Includes a small sampling of committee files and grant applications with the city of San Diego.

Box 1 Folder 6-22
Board of Directors meeting minutes and documentation, 1963, 1968-1989, 1992-1998
Box 1 Folder 23
Annual Meeting minutes, 1971-1983
Box 1 Folder 24
Annual Retreat, 1997
Box 1 Folder 25-27
Bylaws and constitution, 1964-1972, 1993, 1997
Box 1 Folder 28
Resolution to create Friends Group, 1997
Box 1 Folder 29
Vice-President's report, 1978-1979
Box 1 Folder 30
Miscellaneous administrative notes
Box 1 Folder 31
Financial statements and reports, 1972, 1988-1996

Committees

Box 1 Folder 32
Committee assignments
Box 1 Folder 33
Activities Committee, 1969-1970
Box 2 Folder 1-2
Concert Committee, 1991-1993
Box 2 Folder 3-5
Executive Board / Executive Committee meeting minutes and documentation, 1973-1979, 1996-1998
Box 2 Folder 6
Music Committee, 1968
Box 2 Folder 7
Nominating Committee, 1970
Box 2 Folder 8
Organization and Support (Ad Hoc) Committee, 1977-1978
Box 2 Folder 9
Publicity Committee, 1976-1984
Box 2 Folder 10
Scholarship Fund Committee, 1974
Box 2 Folder 11
Women's Committee, 1965, 1980
Box 2 Folder 12-15
Grants with the City of San Diego

SUBJECT FILES

Scope and Content of Series

Series 3) SUBJECT FILES: Arranged alphabetically by folder title. Summary information about the Orchestra's past repertoires and programs is located in the "Histories of the orchestra" file.

Box 2 Folder 16
American Symphony Orchestra League - Conference Reports, 1964-1981
Box 2 Folder 17-19
Art-za-poppin, 1974-1976
Box 2 Folder 20
Audition fliers, 1993-1996
Box 2 Folder 21
Calendars of events and schedules, 1972-1984
Box 2 Folder 22
Choral activities, 1977
Box 2 Folder 23-24
Clippings (photocopied) - Publicity, programs, etc., 1955-1959
Box 2 Folder 25
COMBO (Combined Arts of San Diego), 1970
Box 2 Folder 26
Curtain Call Ball, 1967
Box 2 Folder 27
Graves, Clifford L. - Reminiscences, 1985
Box 2 Folder 28
Guestbooks
Box 2 Folder 29
Histories of the orchestra

Includes "The First Twenty Years: A History of the La Jolla Civic-University Orchestra and Chorus Association," by Clifford L. Graves; and a draft of a brochure with some historical summary, and Nee's response regarding the Association's relationship with the UCSD Department of Music.

Box 2 Folder 30
Hudson, Martha. Anatomy of a "classic" orchestra, ca. 1995
Box 2 Folder 31
Hurst Trust, 1981-1987
Box 2 Folder 32
International Choral Kathaumixw, 1992
Box 2 Folder 33
Jazz/Jazzart Festival, 1978
Box 2 Folder 34
La Jolla Civic-University Symphony Day, 1973
Box 2 Folder 35
La Jolla Fall Festival, 1963-1964
Box 2 Folder 36
Librarian, 1988
Box 2 Folder 37
Mailing lists, 1970
Box 2 Folder 38
Membership lists, 1967-1970, 1976-1979
Box 2 Folder 39
Membership materials
Box 2 Folder 40
The Mother of Us All - Publicity plan, 1991
Box 2 Folder 41
Music-Go-Round, 1969-1979
Box 2 Folder 42
Musicians' Union contracts (Local 325, A.F. of M.), 1962-1966
Box 2 Folder 43
Nee, Thomas - Biography
Box 2 Folder 44
Picnic in the Park, 1969
Box 2 Folder 45
Photographs of performances
Box 2 Folder 46
Photographs of performers, 1993-1996

Includes portraits of Chase and Nee.

Box 2 Folder 47
Prometheus production notes, 1987
Box 2 Folder 48-49
Questionnaire responses - Chorus and symphony, undated
Box 2 Folder 50
Rosters - Officers, 1973-1983
Box 2 Folder 51
Rosters - Orchestra, 1980-1983
Box 2 Folder 52
UC San Diego Department of Music - Operating relationship, 1987-1988
Box 2 Folder 53
UC San Diego Department of Music - "History of the early hears of the affiliation between La Jolla Symphony & Chorus and the Dept. of Music at the University of California, San Diego: 1967-1980," by Julia S. Falk, 2017
Box 2 Folder 54
Young Artist Opera Theatre
Box 2 Folder 55-61
Young Artists Competition, 1980-1998
Box 2 Folder 62
Youth Talent Auditions, 1969-1979

PUBLICATIONS

Scope and Content of Series

Series 4) PUBLICATIONS: Arranged alphabetically by folder title, and chronologically within sequences of similar materials. This series contains printed announcements, fliers, and programs for concerts, as well as invitations and layout proofs. Also included are incomplete runs of several newsletter titles created by the organization.

Box 3 Folder 1-2
Announcements and fliers, 1961-1998
Box 3 Folder 3-4
Art-za-poppin, 1971-1976
Box 3 Folder 5
Invitations
Box 3 Folder 6-9
Newsletters - Fanfare, The Sounding Board, Tutti, 1970, 1979, 1993-1998
Box 3 Folder 10-11
Layouts
Box 3 Folder 12-16
Press releases, 1972-1998
Box 3 Folder 17
Programs - Musical Arts Society of La Jolla, 1957-1960
Box 3 Folder 18-19
Programs - Concerts, 1966-1983
Box 3 Folder 20-26
Programs - Concerts, 1968-1996
Box 3 Folder 27
Season brochures, 1966-1998