November 1993 Minutes

 LAUC-SD EXECUTIVE BOARD MEETING


                      Minutes  November 19


           Biomedical Library History Room  10:00 a.m.





Present:  Ruth Gustafson, Cynthia Jahns, Elliot Kanter, Richard


Lindemann, Anne Prussing (Chair), Beverly Renford, Chris Stave.





CAPA Update





B. Renford reported that meetings among outgoing and incoming CAPA


members and G. Lowell were ongoing.  These meetings focus on issues


and procedures.  A document outlining these matters will be


distributed to the membership in anticipation of the November


membership meeting, where a full discussion of the issues is


planned.





Treasurer's Report





R. Lindemann reported that the recent calls for membership


contributions had resulted in 36 responses and a total income of


$370.  The Board recommended a third call, which will be made


during the first week of December.





Ensuing comments included A. Prussing's suggestion that the Board


explore the nature and extent of funding sources at other UC


campuses as these funds relate to operating expenses.  R. Lindemann


will draft such a query for A. Prussing's review and then transmit


it via email to other chapter treasurers.





Further discussion considered the appropriateness of using local


treasury monies to pay for required lunches that form part of the


scheduled program at Assemblies.  Currently, these are paid for


personally even though they are a necessity to the business at


hand.  C. Jahns moved, and B. Renford seconded, that this expense


be reimbursable from the LAUC-SD treasury since it is an obligation


rather than a choice or privilege.  The motion passed unanimously.





Forwarding Email





The Board agreed that A. Prussing should forward to them all email


communications from other divisions and from statewide.  The Board


further agreed that the Chair should assess and forward to the


membership those messages that are appropriate to the membership at


large.





LAUC-SD Gopher





Disseminating minutes and other LAUC documents led to a discussion


about establishing a local gopher to post a variety of files that


would be useful to the membership.  UC Santa Barbara currently has


such a gopher in place, where division minutes, LAUC-SB rosters and


other information is posted.  Mounting documents pertaining to


promotion, review and appointment (ARM, APM, MOU), as well as such


documents as bylaws and position papers, might be useful in


providing convenient and up-to-date versions of documents that


frequently undergo revision.  Planning for the structure and


content of such a gopher, compiling text in machine-readable


format, maintaining and revising the files when needed, and linking


these files with data already available in MELVYL were all


identified as points requiring careful consideration.  This topic


will be pursued further as a discussion item at the next membership


meeting.





ROOM 506





The research room managed by the Research and Professional


Development Committee remains marginally useful because network


linkage remains impossible.  Requested service from Systems for


wiring is only partially completed; C. Jahns will inquire of R.


Corbin about the status of this request.