Expanding Access: Checkout Terms Change on July 1, 2024

In April 2024, we announced adjustments to our borrowing policies, which were made in response to the priorities set forth by UC San Diego Library’s 2022-2027 Strategic Plan. The changes are designed to ensure timely and equitable access to resources. Visit our Library Card and Checkout Periods page for additional information. 

Summary of the Changes

  • Institute automatic renewals for all renewable UC San Diego Library materials for all Library cardholders.
  • Update the initial checkout period for all Library cardholders for all circulating print materials to 30 days.
  • Set maximum checkout periods for all circulating print materials as follows:
    • Faculty, Staff, & Graduate Students: Five years
    • All Others: One year

Frequently Asked Questions (FAQs)

Why is my initial checkout period being shortened?

For more equitable distribution of lending materials and greater availability of locally-owned Library materials. The shorter initial checkout period prevents lengthy wait times if the item is needed by another scholar, but still allows for extended use if not requested.

What if I still need the book?

You are always welcome to request an extension/renewal on an item, providing there are no requests for the item. If the book is requested by another user, we can help you find an alternate copy or you can place another hold for when the item is returned.

How can I get an extension up front?

Users requiring a longer checkout period for extenuating circumstances (i.e. sabbatical or study abroad) may request an updated due date up to 6 months in the future. Please see a staff member or contact us at libraryborrowing@ucsd.edu with any requests or questions.

Will I be able to manually renew early if I know I will need the book longer?

Yes! Manual renewal is still possible for items eligible for renewal.

When I checked last week, the system showed that my book would be due today, but now it is due at the end of the month. What should I do?

If an item is not requested by another user, it will automatically renew for the current user. Please place a request for items of interest to ensure they are returned for your use or consider requesting from another UC or through an interlibrary loan.

I requested an item that is currently checked out, but I will no longer need it. What should I do?

Simply cancel your request in UC Library Search. This will allow the item to be automatically renewed for the current user.

How will I know when I REALLY need to return an item?

We will send you an email with the due date alerting you that the item has been requested by another user or has met the maximum checkout length (one or five years). You can also check your account online for the current due date and to manually renew.

What about the items I checked out before July 1, 2024?

There will be no change to the due date for items that are already checked out. They will automatically renew if eligible and are subject to the updated maximum checkout period.

I can’t wait until it is due or don’t want to take it from someone else who is using it. What are my options?

We have a number of ways to help you get what you need! We recommend the San Diego Circuit as a great first step. You can request items from other San Diego partner institutions and requests are generally filled within 3-5 business days. Not available through Circuit? You can request an Interlibrary Loan. We will work to borrow a copy from another institution, another UC or worldwide. These requests may take a little longer depending on item availability.

These changes will not affect items received through resource sharing (Interlibrary Loan, San Diego Circuit) as those terms are set by the lending institution.